Job Vacancy @ Brac – Procurement Officer

Career with BRAC Sierra Leone

With over 100,000 employees reaching an estimated 135 million people, BRAC is the world’s largest non-governmental organization.

BRAC is a development success story, spreading anti poverty solutions born in Bangladesh to 9 other developing countries in Asia and Africa, making it a global leader in providing opportunities for the world’s poor.

With a holistic approach that uses a wide array of tools including microfinance, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. Of the world’s top development and humanitarian relief organizations, BRAC is one of the few based in the global South. BRAC Sierra Leone is seeking application from competent, dynamic and self-motivated individuals to fill up the following position:

Position: Procurement Officer – AIM

Duty Station: Country Office  

Purpose:

To manage the flow of goods, equipment , services and other resources, including energy and

people, between the point of origin and the point of consumption in order to meet the requirements

of the AIM programme, and receiving of wide range of goods in time with best value for money.




Key Responsibilities: 

• Building and maintaining a firm supplier base
• Sourcing local suppliers where necessary
•  In consultation with the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
• Liaise with account department to help the smooth flow of the invoicing and payment process
•  Provide the organization with the best possible goods and services in time with the best value for money
• Work together with Procurement Committee in the selection of qualified suppliers
•  Oversee the acquisition of materials needed for general supplies for offices and facilities, equipment.
• Maintaining adequate records of purchases
• Coordinate with procurement committee to review, evaluate, and approve specifications for issuing and awarding bids
• Coordinate the formal procurement process including the establishment of procurement file folders schedules, placing advertisements for the procurements, and all the preparation and distribution of formal procurement documentation
• Meet with vendors and contractors to ensure quantity and item description satisfy the need of requestor
•  Developing business by gaining new contracts, analyzing logistical problems and producing new solutions
• Participate in the development of specifications for equipment, products or substitute materials.
•  Control purchasing department budgets
•  Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them
•  Arrange for disposal of surplus goods
• Liaising with projects and operational personnel to determine levels of day to day consumables and spares to be held in stock
• conducting market surveillance to ascertain the best products and suppliers in terms of best

value, delivery schedules and quality

Person Specifications:

• Maintain adequate records of purchase
• Provide the organization with the best possible goods and services in time with the best value for money.
•  Conduct cost comparison with different sources and analyze the market trend.
•  Coordinate with accounts department to facilitate payments of vendors.

Safeguarding :

•  Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Bachelors Degree in Business Administration or in related field.

Experience Requirements: 

• At least 3 years of relevant experience working in the Development sector and preferably in an NGO setting

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at [email protected] OR by hand to our Head Office 43 Freetown Road, Lumley.

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

Only complete applications will be accepted and shortlisted candidates will be contacted.

Application deadline: 22nd September 2022

Women are strongly encouraged to apply