Job Vacancy @ Welthungerhilfe – Finance Assistant

Projects Description

In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged.

The WHH Sierra Leone country programme focuses on the following sectors:

• Agriculture and Environment
• Nutrition
• Economic Development
• Water, Sanitation and Hygiene (WASH)
• Civil society and Social Empowerment
• Humanitarian Assistance

This involves:

1. ensuring that the projects’ / project’s financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at country office and project level.
2. supporting the Head of Finance (HoF) perform his/her supervisory duties within the framework of project administration.
3. In consultation with the (HoF) and Head of Programme, instructing and supporting project partner organisations (PPO) in matters relating to financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-financers in accordance with the partner contract and in an auditable manner.

Project Name

SLE 1106- Country Office

The main focuses of areas of responsibility are based on Welthungerhilfe’s valid rules and standards and project administrative process descriptions and progress reports.

• Ensuring that project funds are correctly managed according to the specifications of Welthungerhilfe and co-financers. This includes liquidity planning of project, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with Head of Finance in Country Office
• Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in bookkeeping Software.
• Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
• Preparing documentation that Head of Projects and/or PPO can assume budgetary responsibility (expenditure and budget control)
• Preparing annual account documents in cooperation with Head of Project(s) and Head of Finance in Country Office
• Preparation of refunds/returns/final fund requests to donors
• Instructing, advising, and supporting of administrative staff in various projects.
• Supporting procurement processes including awarding of contracts according to valid regulations (of Welthungerhilfe and co-financers)
• Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
• Correctly managing project inventory and vehicle fleet
• If applicable: Supporting Partner Organisations (PO) implement projects according to co-financing agreement and Welthungerhilfe standards.

Duties without own area of responsibility

• Supporting Head of Projects prepare or revise project / co-financing budget in terms of formal correctness.
• Regularly informing Head of Projects about the project’s financial status
• Supporting the Head of Projects with the liquidity planning of the project

• Checking of national law and the relevance for Welthungerhilfe.
• Ensuring correct personnel management within the projects. This involves in particular: preparing and monitoring contractual standards for local staff.
• Preparing visits (journalists, staff from head office, representatives of co-financers, etc.) and supervising visitors
• Fulfilment of any other tasks which are assigned by the management and correspond in general with the character of this position.

1. University Degree in Accounting or equivalent. Studies towards professional certification such as ACCA, CIMA is an added advantage.
2. At least two to five years of relevant professional experience in the field of finance and administration. Experience on partner compliance is an added advantage,
3. Ability to understand, analyse, and interpret internal and donor regulation, financial reporting requirements,
4. Ability to communicate effectively and concisely,
5. Ability to exchange non-routine information using tact and persuasion as appropriate, requiring excellent oral and written communication skills,
6. Ability to define problems, collect data, establish facts, and draw conclusions,
7. Demonstrated ability to manage multiple tasks under strict deadlines and sometimes with changing priorities,
8. Ability to solve problems creatively to meet organizational goals and objectives,
9. Demonstrate strong commitment to high professional and ethical values,
10. Proficiency in MS Office, financial software applications and reporting packages,
11. Possess excellent planning and organizational skills.

Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.