🇸🇱 Job Vacancy @ Brac – Office Assistant

Career with BRAC Sierra Leone

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first program outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programs and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

ABOUT THE PROGRAMME

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announced an initiative that is creating a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which was further amplified by the global pandemic. Through this partnership, scalable economic development approaches are being delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC Sierra Leone is implementing an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In this regard, BRAC Sierra Leone is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Sierra Leone

JOB PURPOSE:

BRAC International is looking for a dynamic, creative and results-oriented Individual to undertake a variety of office support tasks and work diligently under pressure. Maintains office operations by receiving and distributing communications, maintaining supplies and equipment, picking-up and delivering items and serving clients.

KEY DUTIES AND RESPONSIBILITIES: 

• Organize office and assist associates in ways that optimize procedures

• Sort and distribute communications in a timely manner; Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.

• Create and update records ensuring accuracy and validity of information

• Monitor level of supplies and handle shortages; Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.

• Resolve office-related malfunctions and respond to requests or issues

• Coordinate with other departments to ensure compliance with established policies

• Maintain trusting relationships with suppliers, customers and colleagues

• Perform receptionist duties.

• Maintains office schedule by picking-up and delivering items.
• Oversee proper functioning and usability of assigned assets including biometric machines

SAFEGUARDING RESPONSIBILITIES

• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

REQUIRED SKILLS AND COMPETENCIES:

• • Strong, smart, and ready to work.
  • Healthy and honest

• Punctuality

EDUCATIONAL REQUIREMENTS:

Diploma/Certificate in front desk management or related fields.

EXPERIENCE REQUIREMENTS:

Two (2) years’ experience in front office operations.

EMPLOYMENT TYPE: CONTRACTUAL

SALARY: NEGOTIABLE/ MENTION THE AGREED SALARY AMOUNT or RANGE

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at [email protected]

Please mention the name of the position in the subject bar.

Only completed applications will be accepted and shortlisted candidates will be contacted.

Application deadline: 16th May 2024

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

BRAC is an equal opportunities employer.