The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position: Supply & Procurement Manager

Job Type: Full time

Job Location: Aberdeen Freetown

Department: Admin

Reports to: Country Director

Purpose of the Role

Reporting to the country Director, the holder of this role will ensure that all AWC departments (clinical & non-clinical) have adequate supplies at all times and AWC supply resources are effectively used and managed.

The holder of this position will take overall responsibility for AWC’s Supply Chain for medical & non-medical supplies; this will include procurement and stores management.

Responsibilities and Duties

Stores & Supply Management (80%):

• Monitor stock levels to ensure stock-outs do not occur

• Implement ‘early-warning’ measures to ensure timely procurement requests are submitted

• Ensure that resources (medical & other supplies) stored at AWC are safely stored

• Co-ordinate the unloading of containers and deliveries from suppliers - including supervising the sorting, storing and labelling of supplies

• Proactively identify process improvements and cost saving opportunities

• Organize and manage efficient stock counts – daily / monthly / annual as appropriate

• Maintain proper records for all stock issued to departments

• Monitor and report on departmental stock usage

• Analyze and investigate usage information regularly to identify unusual patterns or requests

• Evaluate and report on supply KPIs

• Prepare month-end stock report for finance department by 5th working day of every month. Including working with the finance manager in resolving any stock balance issues.

• Supervise and train the AWC supply team

• Review and maintain AWC stores management and safety procedures ensuring laid down procedures are followed.

• Provide continuous training to departmental supervisors on lapses identified in record keeping of stock.

• Any other tasks as assigned by the senior management team

Procurement Management (20%):

• Work with the finance team to ensure that all monthly procurement requests fall within budget, and that quotes are obtained for price comparison in order to ensure VFM is achieved in procurement.

• Supervise the timely procurement of goods and services to meet department needs

• Regularly review and monitor procurement contracts with supplies to ensure that corrupt or dishonest practices do not occur

• Proactively identify procurement cost saving opportunities

• Evaluate and report on procurement KPIs

• Support Country Director in reviewing requests from donors (DRI and Americares, etc.) for supplies offered.

• Work with the clearing agent and relevant Government Ministries to ensure that import shipments are cleared and forwarded to AWC on time.

Personnel Specifications Required

Essential

• A bachelors’ degree in procurement or logistics.

• Minimum Five years’ experience as a supply chain / procurement manager.

• Ability to use and analyse data & information in Microsoft Excel

• Good attitude, willingness to work hard and to learn

Desirable

• Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.

• Excellent oral and written communication skills.

• Ability to work well under pressure and meet deadlines.

• Strong organisational and planning skills

• Ability to work with teams across different departments and backgrounds

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to:

awc.recruitment@aberdeenwomenscentre.org

with the subject line “Supply & Procurement Manager” not later than Wednesday 18th August 2021.

We are an equal opportunities employer”.  Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.