Job Title: Office Driver/Logistics Assistant

Job Code

Starting Salary: Le31,927,758.00

Contract: 2-year fixed term contract with possibility of extension including a 1-month probationary period

Position Description

Job Profile

• To work closely with the programme team in supporting management of the Freetown office vehicles including maintenance and support planned usage for field trips to ensure trips are well coordinated with relevant programme staff

• Responsible for driving staff and visitors to the field and within Freetown

• Provide support to the office administration and finance sections, including conducting business with the bank, government offices and related duties

• Ensure CAFOD vehicles are in good upkeep

Job Scope

This role works with all staff in Sierra Leone as well as visitors from across the organisation. The role will also come into contact with CAFOD Partners and the communities we work with.

Accountability

• The post-holder reports to the Finance & Admin Manager

The post holder has no management and budget responsibilities

Key Responsibilities

Driving and associated Duties (90%)

• Undertake long and short distance field trips as driver with programme staff within Sierra Leone, and to prepare vehicles and obtain necessary paperwork for such trips.

• Working in collaboration with programme staff, agree on the allocation of vehicles for field trips

• Ensuring that vehicle equipment, tools, first aid kits and related items are kept in order and available for use

• Ensure vehicle movements tracked appropriately

• Maintain transport systems/policies as per CAFOD’s vehicle policy

• Plan and prepare activities related to driving including daily, weekly and monthly work schedules.

• Undertake town driving and office messenger duties in and around Freetown, including expediting paperwork and documents with Government Ministries, local authorities and CAFOD partner agencies, among others.

• Drive staff and visitors in and around Freetown including airport pick up and drop off as may be required; and to look after visitors as requested.

• Check the office vehicles daily to establish the status of the vehicles, which includes normal routine procedures, i.e. condition of oil, fuel, brakes, clutch, tyre pressure, spare wheel, tool kit, etc. If anything is found to be faulty, to take appropriate action by submitting the repair request to the line manager and/or relevant officer if on a trip, seeking appropriate assistance and repairs.

• Maintain transport records and documentation required by traffic law or local governing bodies, including records of renewals of motor vehicle documentation, i.e., licenses, insurance and other relevant transport documents that may be required from time to time.

• Keep abreast of legal procedures and obligations conforming to the local authorities and national laws including traffic rules and regulations and changes of legislation at the motor vehicle registry. This should include ensuring that all passengers wear seat belts and to comply with CAFOD speed limits and driving standards when on the road.

• Ensure that CAFOD vehicles are always kept clean and to ensure they are properly and securely parked in the compound and during field trips to maximize space for visitor’s vehicles.

• Ensure each vehicle has a logbook and staffs are aware of information they are expected to record.

• Brief visitors on policies and practices in relation to travel in-country

Administrative Duties (10%)

• Responsible for managing external staff visitors travel itinerary in terms of pick up and drop off

• Delivery of documents and letters around town and paying bills as requested by the line manager.

• Carry out duties in adherence to Security Policy.

• Receiving and ordering deliveries and taxis as requested by staff members and visitors.

Notes:

• This list of duties and responsibilities is by no means exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

• If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post holder and his/her line manager.

This list of duties and responsibilities is by no means exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues. This post will require a Police Clearance certificate and sterling check.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of, and consent to, these recruitment procedures.

Person Specification

Essential Criteria

Understanding our context

A Understanding Catholic identity

B Understanding CAFOD

C Understanding international development

Working together

D Managing ourselves

E Working with all staff and the administration team in particular to ensure  effective support to staff

F Communicating

G Looking outward

Making change happen

H Managing resources

I Achieving results

J Managing our performance

K Taking the lead

Job-specific competencies

1. A Secondary School completion certificate

2. At least 5 years driving experience with an NGO

3. Good understanding and experience of security procedures in Sierra Leone

4. Clean driving licence and knowledge of driving in/around Sierra Leone

5. Ability to work with all staff to ensure smooth running of the office

6. Fluency in English

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Applications should be sent by email to csamura@cafod.org.uk or be delivered at the CAFOD Office 19 Murray Town Road, Freetown.

Closing date applications: 11th February 2022