šøš± Job Vacancies @ Sierra Leone Social Marketing and Development Agency (SLaDA) – 2 Positions
Sierra Leone Social Marketing and Development Agency (SLaDA) is recruiting to fill the following positions:
1.) Project Accountant
2.) District Project Officer
See job details and how to apply below.
1.) Project Accountant
Position Title:Ā Project AccountantĀ
Ā Reporting to: Executive DirectorĀ
Ā Location: Freetown (70 Freetown and 30 % Regional Offices)
JOB SUMMARY:Ā Ā
The primary function of the Project Accountant is to develop, manage and administer SLaDAās plans for properĀ recording, documentation, control, monitoring, and reporting of financial operations in compliance with SLaDA andĀ donor rules and regulations. The Project Accountant is solely responsible for planning, organizing, and directing allĀ financial transactions of SLaDA. S/he manages the financial systems of the organization, ensuring that controlĀ measures are implemented. S/he provides oversight of the day-to-day financial operations and is accountable forĀ organizing and providing high-level quality financial services to SLaDA programs, projects, and units.
RESPONSIBILITIES AND TASKS:
RESPONSIBILITIES:Ā
JOB RESPONSIBILITY # 1:Ā
Financial System Operations Management and Data Processing. The Project Accountant plays aĀ Ā crucial coordination and management role in financial system operations to ensure the system isĀ Ā functioning properly and is being used effectively by staff. S/he provides day-to-day oversight ofĀ Ā financial operations and ensures efficient process flows and controls over finance and accountingĀ Ā functions are processed in the system accurately and reported to donors, management and otherĀ Ā partners timely.Ā Ā
Specific roles and responsibilities included.Ā
Tasks;Ā
āĀ Ensure Monthly Liquidations are done not later than the 15thĀ of Every month to Donors for theĀ preceding month
āĀ Lead in the Preparation of the budget for operations
āĀ Work with Executive Director to prepare and review all funding application budgets
āĀ Ensure policies, procedures, and other quick reference guides are available to staff andĀ disseminated
āĀ Determine short and long-term cash needs and coordinate cash requests and approvals, includingĀ the submission of cash flow projections
āĀ Ensure vendors are paid within the Purchase Order or Contract payment terms with full supportingĀ documentation and account receivable are collected timely
āĀ Ensure journal entries are processed timely, and accurately and cash receipts are recorded properly in the partner reporting framework.
āĀ Ensure that the period closing processes are performed timely and adequately. ActivitiesĀ implemented should be reported in the month payment is made and not in accrual.Ā Ā āĀ Supervise the quality and integrity of financial data, supporting documentation and ensureĀ completeness of data recorded in the system.
āĀ Ensure submission of timely, complete, and reliable financial reports to the Executive Director,Ā donors, and other stakeholders.
āĀ Fully monitor financial statements as against transactions done by SLaDA on a monthly basisĀ āĀ Lead in the preparation of forecasts and yearly budgets, produce yearly financial reports for the officeĀ āĀ Lead the preparation of budgets and implement SLaDA policy and guidelines related to fair sharingĀ of support costs
āĀ Supervise the monitoring of actual expenses against budgets
āĀ Ensure costs/expenses are managed properly within approved budgets
JOB RESPONSIBILITY#2:Ā Ā
Financial Analysis, Compliance, and ControlāĀ Ā
Tasks;Ā
āĀ Perform quality reviews and analysis of books as well as financial performance reports and provideĀ feedback to the Executive Director to improve financial management (Bank reconciliation, balanceĀ sheet, income statement, grants/contracts reports, actual expenses vs budgets, payroll allocation,Ā etc.)
āĀ Ensure compliance with SLaDAās accounting policy and procedures and generally acceptedĀ accounting principles (GAAP)
āĀ Ensure the payroll and other systems provide adequate controls
āĀ Review all leases, agreements, and/or contracts that require current and future use of theĀ organizationās assets and make any relevant recommendations to the Executive DirectorĀ Ā āĀ Ensure SLaDA complies with donor rules and regulations
āĀ Ensure SLaDA prepares for annual financial and donor audits
āĀ Facilitate internal and external audits, and assist the Executive Director in preparing responses toĀ audit findings as well as planning and implementing audit recommendations
āĀ Ensure cash deposits are done on a daily basis with relevant documents in place
āĀ Complete Project financial records and statements taking notes of gaps and notes to files for gapsĀ identified.
KNOWLEDGE, SKILLS, AND COMPETENCIESĀ
Required:
āĀ Bsc. in Accounting or equivalent in a similar role
āĀ Proven work experience as an Accountant in the NGO environment
āĀ Desired: having a Masterās Degree in Accounting or its equivalent is an added advantageĀ āĀ Computer literacy ā Microsoft Office, Excel essential.
āĀ Five (5) years working experience working with donors funding
āĀ Proactive, resourceful, solutions and result oriented
āĀ Ability to work under pressure and work collaboratively.
To apply for this position, please send an updated CV, Cover Letter, and relevant certificates toĀ admin@slada-sl.com and copy dominicconteh@slada-sl.com or by hand delivery @ 1 GeorgeĀ Brook Street, IMATT Freetown via USA Embassy (the same building with Peak LodgeĀ Supermarket) on or before 16th August 2023.Ā
Women are strongly encouraged to apply as SLaDA has provided equal job opportunities forĀ everyone.
Please note that only shortlisted candidates will be contacted.
2.) District Project Officer
Title: District Project OfficerĀ Ā
Functional Area: Programme unitĀ Ā
Reports to: Adolescent Sexual and Reproductive Health and Rights (ASRHR) Project Manager
Location: Moyamba District
Travel required: 50%
Effective Date: 1stĀ September 2023
ROLE PURPOSEĀ
The Project District Officer will be responsible for the implementation and monitoring of activities of theĀ Adolescent Sexual and Reproductive Health project at the field district level. The project promotesĀ Adolescent Sexual and Reproductive Health and Rights and Comprehensive Sexuality Education with theĀ aim to empower girls and boys to decide on their bodies and lives.
DIMENSIONS OF THE ROLEĀ Ā
The project is a 3 years EU development project that will be implemented by SLaDA and will involveĀ social norm change at the community level. The role will contribute to the quality planning,Ā implementation, monitoring and reporting of project activities in the projectās operational districts. TheĀ role will be supported by the Project Manager. The District Project Officer will be working with children,Ā teachers, community stakeholders and SRHR service providers, with a particular focus on adolescent girlsĀ in the implementation communities.
ACCOUNTABILITIESĀ Ā
- Conduct field visits as required by the project
- Conduct forum discussions in coordination with SRHR service providers/stakeholders at the districtĀ level for adolescent boys and girls,
- Responsible for mentoring and coaching young girls in the community
- Support strategies for advocacy and resource mobilization in the SRHR sector
- Support the development of messages for parents/caregivers on supporting their childrenās learning andĀ well-being.
- Support in mobilizing key SRHR actors/partners and participate in sectoral meetings
- Organize district and community-level consultations with SRHR stakeholders including Parent TeachersĀ Associations (PTA), School Management Committees (SMCs), SLaDA Role Profile for Motherās ClubsĀ (MC), Public Health Units (PHU), teachers and as well as school pupils, and youth groups. ā¢ Hold score carding activities at the chiefdom and district levels focusing on child participation with regards to theĀ project, including children with disabilities.
- To conduct regular coordination meetings (biweekly/monthly) with relevant stakeholdersĀ ā¢ To collect relevant project data by using the agreed monitoring tools.
- To provide weekly and monthly monitoring data to the M&E Officer and the Project Manager.
- To timely report any issue with monitoring data collection to the M&E Officer and the ProjectĀ Manager.
- Ensures that Plan Internationalās global policies for Safeguarding Children and Young People andĀ Gender Equality and Inclusion are fully in their area of responsibility.
- Ensuring staff and associates are aware of and understand their responsibilities under policies and theĀ SLaDA Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported andĀ managed in accordance with the appropriate procedures
- Promptly report any safeguarding and child protection issues through the SLaDA protection andĀ safeguarding focal point.
KEY RELATIONSHIPSĀ :
InternalĀ
- Sexual and Reproductive Health and Rights Project Manager.
- Operational support staff in the field office
- M&E Officer
- Programmes, Admin & Logs, Finance departments in the Head Office
- Business Development Manager
- CSE consultant
Partners district programme officers
- SRHR stakeholders and service providers in the district
- District Council stakeholders
- Community stakeholders
- District Ministries/Government departments/agencies
- Teachers and School Management Committees
- Young people
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGEĀ :
EssentialĀ
- University degree or its equivalent (from a recognized institution) in the relevant field of SocialĀ Sciences, Economics, Development, Gender or other similar,
- A minimum of 3 years working on sexual and reproductive health and rights projects in Sierra Leone
- Ā Experience working with SRHR stakeholders such as PHU officials.
- Excellent written and oral communication skills, including presentations
- Strong interest and willingness to engage in safeguarding and gender equality-related issues toĀ challenge norms and behaviours
- Passion for gender transformative programming, mission-driven work and personal values aligned withĀ SLaDA
- Ability to work under pressure, prioritize and meet deadlines
- Ability to coordinate partners in the programme
Desirable :Ā
- Experience in data collection within SRHR projects.
- Experience in working with young people, especially adolescent girls
- Experience in Comprehensive Sexuality Education
- Experience working in an EU-funded programme
- Experience working with Award Management Systems
SLaDA VALUES IN PRACTICEĀ :
We are open and accountable We create a climate of trust inside and outside the organisation by beingĀ open, honest and transparent. We hold ourselves and others to account for the decisions we make and forĀ our impact on others while doing what we say we will do.
We strive for lasting impactĀ Ā
We strive to achieve a significant and lasting impact on the lives of children and young people and toĀ secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused andĀ innovative.
We work well togetherĀ Ā
We succeed by working effectively with others, inside and outside the organisation, including ourĀ sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We comeĀ together to create and implement solutions in our teams, with children, girls, young people, communitiesĀ and our partners.
We are inclusive and empoweringĀ Ā
We respect all people, appreciate differences and challenge inequality in our programmes and ourĀ workplace. We support children, girls and young people to increase their confidence and change theirĀ own lives. We empower our staff to give their best and develop their potential.
PHYSICAL ENVIRONMENTĀ Ā
The role will be required to travel to the schools/communities, health centres/ SRHR stakeholdersĀ frequently (on a daily basis) to ensure timely support and supervision. The role will be based in theĀ district office of SLaDA in Moyamba and Port Loko districts.
LEVEL OF CONTACT WITH CHILDRENĀ Ā
High level: Frequent interaction with children.
Method of application:
If you are a qualified Sierra Leonean who has read and met the criteria above, please forward your CoverĀ Letter, and CV with three referees toĀ admin@slada-sl.com copy dominicconteh@slada-sl.comĀ or by handĀ delivery @ 1 George Brook Street, IMATT Freetown via USA Embassy (the same building with PeakĀ Lodge Supermarket) on or before 16thĀ August 2023.
Women are strongly encouraged to apply as SLaDA has provided equal job opportunities for everyone.Ā Please note that only shortlisted candidates will be contacted.