Job Vacancies at Handicap International – 2 Positions
Handicap International is recruiting to fill the following positions:
1.) Logistics Manager
2.) Purchase & Procurement Officer
See job details and how to apply below.
1.) Logistics Manager
JOB TITLE:
{Associated} LOGISTICS MANAGER SIERRA LEONE
COUNTRY:
Sierra Leone
REPORTS TO:
HR & Logistics Manager (up to June 2022)
Country Director (from July 2022)
LOCATION:
Freetown
(possible travels to other intervention countries – if/when applicable)
STARTING DATE:
1st February 2021
Handi
HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY
Please Note:
Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.
PROGRAM BACKGROUND
Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing four projects for the promotion of Inclusive Education, Mental Health and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.
Position’s context:
The Logistics Manager’s role has been held by an expatriate staff and this recruitment has as objective the Nationalization of the post from the second semester 2022. It’s expected a handover and coaching period of approximately six months during which the Job title will be {Associated} Logistics Manager.
The newly recruited Logistics Manager will be responsible for implementing organizational changes within the unit as is the deployment of the Logistics Information System (lot 2), HI’s new Organizational Standards and the roll out of ROOTS1 Organizational strategy, among others.
1“Review of HI’s Organization’s Operational and Technical Schemes.” The ROOTS project aims, within the framework of HI’s 10 year strategy, to construct an internal organization that is both agile and articulate with rational structural costs, adapted to complex contexts.
Please note that final JD may differ in some areas from this document
General Mission
Reporting to the Country Director and in collaboration with HQ services, the logistics manager ensures the efficient management of logistics resources for HI’s Program in Sierra Leone.
S/he is the point person for the Country Director and as such informs her of any problems that fall within his or her remit and suggests solutions. S/he participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. S/he is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
Missions/Responsibilities
∙ Mission 1: Management (as “Being a Manager” _ As per Manager 2.0)
∙ Mission 2: Defines the Logistics section of the Operational Strategy (StratOp) and directs its action plan
∙ Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:
∙ Mission 4: Operational implementation of logistics
∙ Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation
∙ Mission 6: Emergency Preparedness and Response Responsibilities
Main Activities:
1. The Logistics Manager will drive the Logistics set-up and will be responsible for setting up the standard system as same as revising/updating the procedures and policies for the Sierra Leone Program ensuring the alignment to the new structure.
2. The Logistics Manager will be responsible for the continues roll out of the different phases of the new Logistics Information System (LINK)
3. As part of the re-organization in line with the New Logistics Standards and standard functions, the Logistics Manager will also be expected to manage the senior team – ITC, Facilities Management and Supply Management Staff (the exact number of staff will be defined after the restructuration of the team), ensuring strong compliance of systems and procedures as same as to ensure the team’s competences are developed with the required training and coaching of the Logistics staff to ensure efficient functioning
Improving the operational logistics in support of the field activities will be a key responsibility of the Logistics Manager.
PROFILE SOUGHT
Essential
Preferable
Essential
Preferable
Qualification(s):
Master’s Degree in the relevant fields of Logistics, Procurement, etc..
Proven expertise in Operational Logistics
Experience (type and amount of experience) :
More than 10 years’ experience in the Logistics Field with increasingly higher levels of responsibility
Minimum 3 years working experience in management of teams in humanitarian or development programs
Experience with donors reporting Previous experience working in humanitarian/ development programs in Sierra Leone
Demonstrated capacity building and training of teams
Team motivation and direction
Previous experience with HI. Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.
Experience setting up systems and procedures in new structures
Skills (knowledge,
abilities required for the position, refer to skills repository document) :
Excellent communication and writing capacities in English
Proficient: Microsoft Word, Excel, PowerPoint
Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously
Knowing how to position oneself so things can move forward
Knowing how to simplify and prioritise
Professional skills: Maintenance, Safety, Driving, Mechanics, Planning, Purchasing, Procurement, Stock management
and Transport management
Proven proficiency in Emergency Response and Humanitarian monitoring and Emergency Preparedness
Good communication and writing capacities in French
Personal qualities:
Excellent communication skills and diplomacy
Ability to work independently and as a member of a team
Flexibility
Strong attention to details
Good capacity to coordinate and consult with others
Good organizational skills
Practical, dynamic and solution
Good capacity to withstand pressure and manage stress
Emotional maturity
Essential
Preferable
oriented
Open to cultural differences
Salary: As per HI salary scale for National Staff & candidate’s experience Probation Period: 3 months
Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.
All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe - Cover Letter (for your cover letter) with the subject of the position applied for by email only to: [email protected]
Closing date for applications is 10th January 2022
2.) Purchase & Procurement Officer
OB TITLE:
PURCHASE & PROCUREMENT OFFICER
COUNTRY:
Sierra Leone
REPORTS TO:
Supply Chain Manager
LOCATION:
Freetown
(possible travels to other intervention sites – if/when applicable)
STARTING DATE:
1st February 2022
HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY
Please Note:
Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.
PROGRAM BACKGROUND
Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing five projects for the promotion of Inclusive Education, Mental Health, emergency response and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.
Position’s context:
As part of HI new Logistics Standards, rolled out at Federal Level from 2019, and to be fully deployed in Sierra Leone in 2022, the Logistics Department is to be organized in two units: General Facilities and Supply Chain.
The Purchase & Procurement Officer will be responsible of the mentioned units hence taking part on the implementation of the strategy defined by the Supply chain Manager but will not have any staff under his/her direct supervision.
Please note that final JD may differ in some areas from what is indicated in this document
General Mission
Reporting to the Supply chain Manager, the purchase & procurement senior officer contributes to ensure the efficient management of the concerned services in Sierra Leone. He or she is the point person for the purchase & procurement manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He/she ensures the supply of goods, services or intellectual services needed for the running of the Sierra Leone Program in an efficient manner (quality, cost and delivery) while contributing in planning, purchase, procurement, transport of goods and management of stock He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle.
Missions/Responsibilities
∙ Mission 1:
o Purchase: Support the definition the Purchasing section of the StratOp and directs its action plan
o Procurement: Participates in drafting the Procurement section of the StratOP and implements its action plan
∙ Mission 2: Contribute to deployment HI’s standards and contributes to its expertise and accountability within his or her remit:
∙ Mission 3: Operational implementation of logistics
∙ Mission 4: Facilitation of the Logistics profession’s sector
∙ Mission 5: Emergency Preparedness and Response Responsibilities
For a detailed list of missions/responsibilities and the corresponding tasks, please refer to the Job Sheet for the purchase & procurement officer which is enclosed to this Job Advert
Main Activities:
Purchase & Procurement
1. Apply HI standards with regard to policy, processes and tools;
2. Identify the material resources necessary for ensuring the project’s feasibility
Purchase
1. Helps establish the project’s purchasing schedule;
2. Helps define the programme’s purchasing strategy
3. Helps adjust the purchasing plan after every project review;
Procurement
1. Helps establish the project’s procurement schedule;
2. Takes part in defining the procurement strategy;
3. Helps adjust the procurement plan after every project review;
PROFILE SOUGHT
Essential
Preferable
Qualification(s):
Bachelor degree in the relevant fields of Logistic.
Proven knowledge in Supply Chain Management
Experience (type and amount of experience) :
More than 2 years’ experience in the Logistics Field in the Supply Chain Unit with increasing levels of responsibility
Previous experience working in humanitarian/ development programs in Sierra Leone
Previous
experience with HI.
Skills (knowledge,
abilities required for the position, refer to skills repository document) :
Excellent communication and writing capacities in English
Proficient: Microsoft Word, Excel, PowerPoint Knowing how to simplify and prioritise Professional skills: Maintenance, Safety,
Driving, Mechanics, Planning, Purchasing, Procurement, Stock management and Transport management
Proven practice in Emergency Response and Humanitarian monitoring and Emergency Preparedness
Being capable of helping team
members to plan
and review the
drafted plans
Personal qualities:
Excellent communication skills and diplomacy Ability to follow instructions and to be a member of a team
Flexibility
Strong attention to details
Good organizational skills
Practical, dynamic and solution oriented Open to cultural differences
Good capacity to withstand
pressure and
manage stress
Emotional maturity
Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.
All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe - Cover Letter (for your cover letter) with the subject of the position applied for by email only to: [email protected]
Closing date for applications is 6th January 2022
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