Partners In Health (PIH) is recruiting to fill the following positions:

1.) Monitoring & Evaluation Coordinator
2.) Finance and Operations Associate

 

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

 

See job details and how to apply below.

 

1.) Monitoring & Evaluation Coordinator

 

Position Overview

The M&E Coordinator plays an important role on the team, working to strengthen the monitoring of operational activities and projects by providing specific support related to collection of high quality data and using that data for project improvement. The M&E Coordinator’s tasks may vary according to location and assignment of the M&E Officer or Manager, but generally involve data entry, data quality assurance, basic data analysis, and presentation of data. The M&E Coordinator may also work closely with clinicians and program staff on their data tracking and reporting responsibilities and should be willing to work in rural setting.

Essential Duties and Responsibilities:

Perform daily data collection tasks as assigned by M&E Officer or Manager

Monitor data collection processes and address any data quality challenges as they arise

Collect and compile data required for monthly reporting

Participate in data interpretation and presentation to program leads

Provide mentor-ship and accompaniment to facility staff

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications

Secondary school certificate required (WASSCE) or Diploma in data processing is desirable.

Technical Competencies

Proficiency in MS excel, word, and PowerPoint

Experience with data collection, data quality assessment, and interpretation

Basic data analysis, presentation, and technical writing skills

Good attention to details

Behavioural Competencies

Committed to learning

Consistently approaches work with energy, positive and constructive attitude

Demonstrates openness to change and ability to manage complexities

Able to work effectively in a team and meet deadlines

Willingness to stay and work in rural setting

Must NOT hold dual employment from private or national consolidated funds.

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department: 27 Sahr Lebbie Street, Kono or by email to: pihslrecruitment@pih.orgnot later 5:00pm on Friday, 15th October, 2021. Please indicate in the email subject line: “Application for PIH-SL- 0014 – M&E Coordinator”

“PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview”.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

 

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2.) Finance and Operations Associate

 

Position Overview

The Maternal Center of Excellence (MCOE) Operations and Finance Associate is the primary financial officer for the MCOE, a new state-of-the-art maternity hospital being built by Partners in Health (PIH) in Sierra Leone. This role manages the overall budgeting, risk management and operational planning functions for the Maternal Center of Excellence. Additionally, the Associate will work with PIH to ensure that financial and operational functions and processes support the timely and effective implementation of the project, and proactively identifies and minimizes risks. This role will work with PIH-Sierra Leone’s Finance and Operations Directors, as well as the Director of the Maternal Center of Excellence, MCOE Program Specialist, and Sierra Leone Senior Management Tea

Essential Duties and Responsibilities:

Financial management, planning and analysis

Working closely with the MCOE Program Specialist and key staff involved in the MCOE, lead the MCOE annual budget development process, including any mid-year budget modifications, or partner budget revisions.

Gain understanding of and manage the MCOE budget tool.

Ensure budget changes are incorporated into the overall MCOE budget model tool.

Closely work across PIH-Sierra Leone and with Boston-based Finance team on all financial reporting, analysis and planning related to the MCOE.

Maintain and, where possible, improve systems for expenditure monitoring and tracking.

Perform monthly financial analyses of MCOE expenditures versus actuals and organizes monthly meetings to share the results with the MCOE team.

Quarterly analyses of MCOE procurements, documenting and monitoring overall performance, analyzing trends, highlighting issues, identifying gaps to ensure efficient and sound project management.

Establish and nurture effective working relationships with the National Revenue Authority (NRA).

Apply, manage, track and record the MCOE Goods Services Tax (GST) reimbursements via the NRA.

Troubleshoot financial aspects of project implementation.

Communicate with PIH site staff on grant requirement, budget availability, budget changes and other relevant financial matters.

Ensure that required reports are submitted on time and in compliance with any donor standards

Provide any ad hoc reports and analyses requested by PIH leadership or external partners.

Work closely with any internal and external auditors

Supervise implementation of budget lines in accordance with rules and regulations and in coordination with Director of Operations.

Develop a fluent understanding of operations components of the budget and make day-to-day spending decisions within decided upon guidelines.

Assist with budget planning activities and ensure that any needed modifications are appropriately incorporated

Operational Planning and implementation

Working closely with the MCOE Program Specialist, work with key staff involved in the MCOE project to set monthly priorities and determine key tasks, keeping an overall timeline of activities, proactively identifying what needs to be done to avoid unnecessary delays.

Establish and nurture effective working relationships with the Tax and Revenue departments at the Ministry of Finance (MOF) and relevant MCOE budget holders at the Ministry of Health and Sanitation (MOHS).

In collaboration with the MOHS and MOF, apply, manage, track and record the MCOE Duty Exemptions applied to all MCOE imports arriving in Sierra Leone.

Support the procurement team to achieve timely clearance of imports – including supporting any relevant paperwork and assisting with necessary payments.

Assist departmental and program Managers/Directors in day-to-day coordination and management of MCOE operational activities.

Monitor, control and manage MCOE budgeting, planning, operations to meet staff expectations and organizational goals.

Takes accountability for operations processes including quality assurance, control, and compliance.

Work closely with country leadership to develop, communicate, and implement necessary operational policies

Communicate regularly with operations managers and supply chain managers to cross-share information and troubleshoot.

Collaborate across the team to create and present timelines charts for key initiatives to facilitate planning and decision making

Maintain accurate operations materials and documents for reference purposes

Support the MCOE Program Specialist Coordinate project launches, organization meetings, and seminars.

Identify problems in financial or operational process related to the MCOE and resolve them in quickly and timely manner.

Work with infrastructure director to understand operational needs of the MCOE and ensures that they are executed effectively and efficiently.

Human Resources

Work with HR in systems reviews, policies, and procedures related to the Maternal Center of Excellence

Monitor MCOE staff compliance to the organization standards and procedures and report to the MCOE Director to ensure constant level of high compliance.

Work with team members to build capacity through regular professional development and mentoring.

Risk management

Identify key financial, operational, HR and delivery risks for the MCOE and proactively propose, solicit and track mitigating measures and their implementation

Support Executive Director, Finance Director and Chief Operating Officer on special projects as required for the successful implementation of the MCOE.

Education and Work Experience Requirements:

Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred.

Multiple years strong experience in financial management of large-scale projects, preferably capital projects.

Solid experience working with Government Counterparts across ministries.

Knowledge of supply chain principles and practices in low resource settings.

Advanced Excel skills, Word, Power Point and Outlook.

Ability to adapt to work remotely when needed.

Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines.

Proven ability to manage people and projects.

Proactive, clear, and compassionate communicator.

Adaptability to work in a rapidly changing environment and flexibility with schedules.

Ability to work unsupervised, set and meet deadlines independently.

Strategic thinking.

Comfortable with inheriting already established processes and tools, while also assessing areas for improvement, and proactively developing new processes and tools to minimize risk and improve staff collaboration

Ability and willingness to spend extended periods of time working at the Kono office as needed.

Passion for social justice and PIH’s values.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be

undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Methods of Application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of three (3) referees, by email to: pihslrecruitment@pih.org not later than 5:00PM GMT on Friday, 15th October, 2021. Please indicate in the email subject line: “Application for PIH-SL-0015 – Finance and Operations Associate”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe, or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS.

 

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