Invitation for Tenders (IFT)

Successful Tenderers are invited to submit Tender for the supply of the below mentioned Livestock:

The Tender Reference is: The Supply of Livestock

Tender Reference Number: BRAC/AFSL-NCT-001-2022

Project Background:

The consortium consists of Stiching BRAC International (BRAC), its affiliated entity BRAC Sierra Leone  BRAC SL) and three local non-profit organizations; Kambia District Development and Rehabilitation Organization (KADDRO), Partners in Integrated Community Empowerment Programs in Sierra Leone (PICEP-SL), Community Empowerment and Development Agency in Sierra Leone (CEDA-SL) from the Eastern, Southern and Northern regions of Sierra Leone, with decades of experience in operating Livestock Programmes in the country. This action is designed to expand BRAC’s proven interventions in the livestock sector with the goal of reducing poverty and food insecurity. BRAC is ranked number one non-profit organization of the world and has implemented many successful food security and livelihood programmes of more than 30 million Euros in 11 countries in last few years. For the past ten years, BRAC Sierra Leone has adopted a holistic approach to reduce poverty reaching around 2.5 million people through activities in microfinance, agriculture, livestock, health, legal services, and empowerment and livelihood for adolescents. BRAC has an extensive global expertise in livestock sector, which will be transferred to local implementing partners through this joint implementation. In addition, Ministry of Agriculture & Forestry (MAF), Sierra Leone Agricultural Research Institute (SLARI) and Njala University- a renowned university in Sierra Leone will also be involved in the project implementation as technical support providers.




The project will target five poor and food insecure districts across the regions Pujehun and Bonthe in Southern region; Kailahun in Eastern region; Western Rural in Western Region; Koinadugu in Northern Region. BRAC SL will be responsible for Western Rural and Pujehun; PIECP will be responsible for Kailahun, CEDA will be responsible for Bonthe and KADDRO will be responsible for Koinadugu. The existing and proposed field structure (5 branch offices in 5 districts, and the country office situated in Freetown) will be utilized to implement the project activities across 5 districts of Sierra Leone. At the top level, a dedicated project manager will report to the Country Director of BRAC SL about the progress of the action. The BRAC SL team will be guided and supervised by a team in BRAC who will be responsible for grant management, quality assurance and donor reporting. In view of this, funds have been allocated to BRAC Sierra Leone for the Procurement of piloted spices of Livestock, and now invite sealed bids from eligible bidders for the supply of Livestock as mentioned in the schedule of requirement:

Schedule of Requirement:

Delivery Location: Pujehun, Bonthe, kailahun, Western Rural and Koinadugu Districts

Delivery Date: Within 30 days 

The Tenderer shall have a minimum of two (2) years of experience in supplying similar goods.

The Tenderer shall have satisfactorily completed at least two (2) contracts of similar size and nature.

The Tender, as well as all correspondence and documents relating to the Tender shall be written in the English language.

The Following documents are to be submitted:

(i) Copy of Trade License.

(ii) Copy of Business Registration Certificate.

(iii) Certificate of TIN Registration

(iv) Domestic Tax Clearance Certificate

(v) Up to date copy of Tax payment receipt.

(iv) At least 2 year’s relevant experience on similar Field Applicable

(v) Completion Certificates for at least two (2) contracts for similar services during the last two (2) years

(vi) Product catalogue

Alternative Tenders shall not be considered.

The Tender Validity Period shall be 30 days from the closing date of Tender submission

A Tender Security is NOT required.

In addition to the original of the Tender, two (2) copies shall be submitted.

Tenders hard Copies must be submitted at BRAC Sierra Leone Country Office 43 Freetown Road Lumley, Freetown. The Tenderer shall enclose the original in one (1) envelope and all the copies of the Tender in another envelope, duly marking the envelopes as “ORIGINAL” and “COPY.” The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope.

The sealed envelope containing the Tender documents should be dropped in the Tender Box at BRAC Sierra Leone Country Office.

Tenderers should ensure that there representative Write their names on the Tender dropping record sheet.

Tenders must be submitted no later than 27th October 2022, time 5PM

A Tenderer shall submit only one Tender for the total requirement. A Tenderer who submits or participates in more than one Tender will cause all the Tenders with that Tenderer’s participation to be rejected.

The Tenderer shall bear all costs associated with the preparation and submission of its Tender, and BRAC Sierra Leone shall not be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

Contents of Tender Submission:

The Tender prepared by the Tenderer shall comprise of the Standard Tender Document alongside the following:

(a) Completed Tender Submission Letter.

(b) Completed Price Schedule.

(c) Completed Schedule of Services.

(d) Technical Specification of the Services.

(e) Tenderer Information.

(f) Business Documentations

Tender Prices and Currency:

The Tender shall state against each Item required in the Unit Price for the quantity required. For any item listed in the Schedule against which the Tenderer does not quote, it shall be or will be considered non-responsive.

All prices shall be quoted in the Country Functional Currency (Leones) and shall not be subject to variation on any account.

Tenderer Disqualification:

BRAC Sierra Leone shall disqualify a Tenderer who submits a document containing false information or misleads or makes false representations in relation to any aspect of the tender process. If such an occurrence is proven, BRAC may declare such a Tenderer ineligible, either permanently or for a stated period of time, to participate in future procurement proceedings.

BRAC may disqualify a Tenderer who has a record of poor performance, such as abandoning the supply, not properly completing the contract (i.e. more than one contract not completed as per the contract conditions), inordinate delays (i.e. more than one contract where the agreed delivery time was exceeded by more than 100%), litigation history or financial failures.

Please Note that the Standard Tender Document will be available in our Country Office 43 Freetown Road Lumely with the Procurement Office responsible to issue it.

Vendors will acquire the Standard Tender Document on a free basis.