VACANCY: HOSPITAL LOGISTICS MANAGER

MSF BELGIUM

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality.  These principles must apply to all MSF staff.

Job Details

Title of position: Hospital Logistics Manager

Status of position: Full Time Position

Location: Hangha (Kenema District) – MSF KENEMA PROJECT

Main Purpose:

Planning, coordinating and monitoring all logistics related activities in the hospital according to MSF protocols, standards and procedures in order to provide support for its medical activities and to ensure the optimal management of the project.

Main Responsibilities

• Leading and directing all support activities in the hospital, in close collaboration with the clinical and nursing leadership, and developing, assessing and implementing the logistics strategy, policies, tools and procedures specifically in the areas of Biomedical, Mechanical, Construction, Energy, Transport, Hospital Supply Applied Security and EPREP. Assisting the hospital management and Logistics Team Leader in defining the yearly planning, budget and the hospital activities in order to identify and respond to the needs of the population. When required, bidding and managing the hospital improvements, maintenance and construction budget and directing construction requirements
• Responsible for the implementation and ensuring the proper functioning of the hospital facilities and structures whether linked to development, installation, maintenance and improvement (e.g. structure, energy, WHS, medical and non-medical materials, communication, cold chain, biomedical equipment, portering and transfer systems, laundry system, etc.) in accordance with MSF standards and development protocols.
• Ensuring that hospital occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety including emergency planning, hospital access and security).
• Supporting the project and hospital logisticians in the implementation of the Hospital Logistics Tool Kit (HLT) and provide training for its efficient implementation. Ensuring that all staff in the project are informed of the proper use of the hospital’s infrastructure, equipment and communication tools.
• Ensuring that the installation and maintenance of the functional spaces of medical offices are in adequate conditions.
• Planning and supervising in collaboration with the Logistics Team Leader , L&D and the HR processes (recruitment, training, performance evaluation and internal, external communication) of the logistics personnel of the project in order to ensure both the sizing and the amount of knowledge required for the activity. Providing technical reference to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. When applicable, supervising the LOG (Biomed, ICT and Maintenance team).
• In coordination with the Logistics Team Leader, reviewing the current hospital logistical management strategies, tools and procedures and recommending possible amendments or revisions in order to achieve effectiveness and efficiency of the hospital support structures
• Defining and monitoring the technical aspects of, transportation, communication, protection, identification and preparation of the technical aspects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coordinator any problem that may arise.
• Participating in the writing of the monthly reports according to guidelines.

Context Specific Accountabilities

• Insure MSF ICT PMP, standards and polices for Kenema project is followed and respected.
• Insure Biomedical procedures, PMP, standards for Kenema project is followed and respected.
• Manage Project/Hospital assets inventory is updated and be the focal point for TMS to insure it is in place for project assets (ICT, Furniture, biomedical equipment, vehicels, maintenenace equipment and tools…..)
• Insure project maitnenace team is following PMP, JR are solved in proper timely manar, JR procedure is followed and respected by maitnenace team
• Managing Rehabilitation and maintenance work for Hospital and follow up on project Kenema construction Rehabilitation and maintenance work when needed
• Follow up on hospital fire safety and evacuation plan are in place and included in PMP, ensure traning is provided for all NS and IMS of safety procedures and EAP.
• Manage Hospital security gaurds, refreshment traning for watchement SOPs and provided and monitord, security incidents reports are recorded and action points are followed and implented immediately.
• Work in collaboration with LTL, Facilities log manager, EH team workshop manager to coordiante project activties and needed support.
• Followed up on delegated logistics tasks from LTL and LogCo.

Required Criteria

Education: Essential secondary education and technical diploma or technical university degree preferably as  an engineer

Languages: Mende, Krio and English

Experience: At least 4 years work experience in logistics related to activities, or facilities management

Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled

Desirable previous experience with MSF or other NGOs, and working experience in developing countries

Knowledge: Computer literacy – MS Office, Visio, AutoCAD knowledge is desirable

Skills: People Management and Development

Commitment to MSF Principles

Behavioral Flexibility

Results and Quality Orientation

Teamwork and Cooperation

Application Details

Applicants should submit: Application letter, CV, copy of certificates/diplomas, copy of labour card, copy of work certificates from previous employment – no original documents to be submitted

Applications can be submitted to: MSF Kenema Base (Tissor), MSF Kenema Hospital (Hangha) & MSF-Belgium  office in Freetown or through email at msfocb-kenema-hrtl@brussels.msf.org

Please indicate “Vacancy Hospital Logistics Manager” on the envelope

Application deadline: December 11th  2023 at 4 pm – no late applications will be accepted

Only short-listed candidates will be contacted for further recruitment process.

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.