🇸🇱 Job Vacancy @ Partners In Health (PIH) – Award and Compliance Manager

Description

Vacancy Announcement

Job title: Award and Compliance Manager

Work Location: Rwanda, Sierr a Leone, Boston, MA, or Remote in the United States

Department: Award and Compliance Department

Reports to: Associate Director of Award Management

Line Management

No

Travel

Candidates not based in Sierra Leone must be willing to travel to Sierra Leone 15-35% of time

Duration of Contract

This position is grant-funded, with the grant ending 12/31/26

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Government s and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

Partners In Health (PIH) is looking for a detail-oriented, results-driven Award and Compliance Manager with experience working on World Bank financed projects. We are looking for someone with strong cross-cultural competence and superb interpersonal and organizational skills to provide guidance and support to PIH Sierra Leone in grant compliance and award management.

As part of PIH’s cross-site Grants Management and Compliance function, this position will report to the Associate Director of Award Management. The Award and Compliance Manager will provide focused support to PIH Sierra Leone on a five-year award from the World Bank to strengthen the quality of essential health services and systems, in partnership with the Ministry of Health and Sanitation Sierra Leone, ensuring internal controls are strong.

Sitting outside day-to-day operations, the Award and Compliance Manager will work closely with PIH Sierra Leone staff to ensure strong management of program, finance, procurement, human resource, and operational functions in line with the Project Implementation Manual and donor regulations. In each of the foregoing areas, the Award and Compliance Manager will play a pivotal role in ensuring the implementation of internal controls and donor requirements to deliver on time, on scope, and on budget. This position will be a primary grant compliance resource for the implementation and oversight of project operations and compliance systems and processes in accordance with PIH policies, the Project Implementation Manual, MOHS and donor requirements. This work includes ongoing monitoring, accompaniment, and training of staff for clear and accurate demonstration of results on the project’s goals, financial management, donor assessments, and audits.

Essential Duties and Responsibilities:

•  Ensure PIH Sierra Leone has adequate policies, procedures, systems, and staff capacity to operationalize the quality essential health services and systems project in accordance with the requirements of the project implementation manual.
•  Act as the primary point person for matters arising from the project implementation manual including comprehensive consideration of donor regulations into the activities and project operations. This work includes donor’s prior, post-approvals, and waivers for exceptional needs and circumstances.
•  Train and equip project implementation and administrative staff to effectively implement and oversee procurement, finance, and human resource functions. Oversee cost allocations and assets including underlying inventory and stock records.
•  In addition to the Senior Grant Specialist, serve as an additional control for conducting regular spending and budget reviews, identifying risks, assessing revenue and expenditures variances.
•  In coordination with award management and compliance staff at PIH Boston Coordination site, perform periodic spot checks, and guide and support PIH Sierra Leone on areas of development.
•  Implement tools and training to enhance efficiency and effectiveness of project implementation, award management, and compliance activities. Provide guidance and support to resolve any specific issues expeditiously and effectively.
•  Enhance visibility of achievements (e.g., programmatic deliverables, procurement, supply chain, audits, funds flows etc.) and strengthen coordination among PIH Sierra Leone and PIH Boston Coordination site teams for continued support for project activities.
•  Perform review of and organize due diligence checks on financial and audit reports, agreements, including other contractual, Human Resources, procurement, and financial documents. As required, organize appropriate approval of these documents through donor and PIH systems.
•  Communicate project progress, areas of improvement, and other recommendations to the PIH Sierra Leone leadership team.
•  Support project teams to plan, prepare, and respond to the donor or PIH audits and organizational capacity assessments. Follow up on audit findings and assessment recommendations to address and close any observations in a timely manner. eCH9Vl9 BIpnb
•  Support project teams to plan and implement award start up and closeout processes, including timely submission of final deliverables and formal receipt and acknowledgement by the donors.
•  Perform other tasks including donors and collaborators communication, recommendations to the PIH Sierra Leone leadership team on important matters, and participation in awards design, grant negotiations, budgeting, and record keeping.

Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures .

Education and Work Experience Requirements

•  Bachelor’s degree in public health, public administration, international development, business administration, or related field.
•  At least 5 years of award management and compliance experience, including management of complex donor awards in the international development sector.
•  Must have at least 2 years of experience in a similar role working with or on a World Bank financed project.
•  Experience developing and strengthening finance, operations, grant compliance and award management systems, policies, procedures, processes, tools, and staff capacity.
•  Experience managing and demonstrating successful results with donor and organization-led, award-specific audits and assessments.
•  Professional experience working in or supporting awards in West Africa or other low-income environments.
•  Strong interpersonal skills; demonstrated ability to collaborate effectively with colleagues across a range of cultures, competencies, and personalities.
•  Superlative organizational skills and highly attentive to details.
•  Excellent analytical, communications, and computer skills. Ability to write in detail to effectively convey compliance requirements, and compose emails, presentations, and reports in a logical, organized, and concise manner.
•  If not located in Sierra Leone, must be willing to travel to Sierra Leone up to 15-35%.
•  Interest in social justice and the cause of global health equity.

A Cover Letter and Resume are required to be eligible for application review. Please note that we are not able to sponsor U.S. work authorization for this role.

Method of application

Interested candidates are required to apply through our website: www.pih.org/employment . In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Wednesday, 31 st May, 2024.

APPLY