🇸🇱 Job Vacancy @ US Embassy – General Services Office Clerk/Secretary
Job Description
- Announcement Number:
- Freetown-2023 -021
- Hiring Agency:
- Embassy Freetown
- Position Title:
- General Services Office Clerk/Secretary (All Interested Applicants/All Sources)
- Open Period:
- 07/11/2023 – 07/24/2023Format MM/DD/YYYY
- Vacancy Time Zone:
- GMT
- Series/Grade:
- LE – 0105 6
- Salary:
- SLL Le50,631 /Per Year
- Work Schedule:
- Full-time – Monday to Thursday 08:00 to 17:15 Friday 08:00 to 13:00
- Promotion Potential:
- LE-6
- Duty Location(s):
- 1inFreetown, SL
- Telework Eligible:
- No
- For More Info:
-
HR Section
+23299105500
[email protected]
Overview
- Hiring Path:
- • Open to the public
- Who May Apply/Clarification From the Agency:
- All Interested Applicants / All Sources
- Security Clearance Required:
- Public Trust – Background Investigation
- Appointment Type
- Permanent
- Appointment Type Details:
- Indefinite subject to successful completion of probationary period
- Marketing Statement:
- We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
- The work schedule for this position is:
Full Time (40 hours a week)
Start date: Candidate must be able to begin working within a reasonable period of time (5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
- Supervisory Position:
- No
- Relocation Expenses Reimbursed:
- No
Duties
Under the supervision of the General Services Officer, provides secretarial and clerical support duties to the General Services office.
Is the first point of contact for GSO customers, especially newcomers or visitors, who need assistance in addressing a particular issue or direction to the appropriate action office within the section or Embassy. Provides receptionist services by responding to in-person customers and telephone callers, directing them to appropriate section head or taking messages as necessary. Receives, reviews, sorts, and distributes incoming correspondence/communications as appropriate.
Qualifications and Evaluations
- Requirements:
- EXPERIENCE: Two years of progressively responsible experience in the secretarial, administrative management and clerical fields is required.
JOB KNOWLEDGE: Must understand host nation regulations. Must understand standard host nation business practices. Understand counterparts at other foreign missions. Understand who to contact within the host nation government. Understand which contacts to utilize with various vendors.
- Education Requirements:
- Completion of 2 years college diploma in secretarial or office administration is required.
- Evaluations:
- LANGUAGE: Level 3 – Good working knowledge; speaking, reading & writing. “This may be tested.”
SKILLS AND ABILITIES Knowledge of general office practices and procedures. Knowledge of Microsoft word and excel programs required. Ability to effectively schedule and prioritize work and carry out tasks in an accurate and timely manner. Must be proficient in Microsoft word equipment and other computer programs. Level II typing ability – a minimum 40 words per minute with accuracy. Ability to deal politely, tactfully, and effectively with all customers to the Management and GSO front desk. Interpersonal relationship with members of Management and GSO staff in coordinating work
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
- All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
- Benefits:
- Agency Benefits:
- Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Sierra Leone may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
- HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights *** IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
- How to Apply:
- All candidates must be able to obtain and hold a security and medical clearance.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
FOLLOW THE LINK BELOW TO APPLY :
- Required Documents:
- To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• CertificateEligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable) - Next Steps:
- Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Sierra Leone
