🇸🇱 Job Vacancies @ GIZ Sierra Leone – 2 Positions

GIZ is recruiting to fill the following positions in Sierra Leone:

1.) Accounting Specialist
2.) Head of Facility and Fleet Management

See job details and how to apply below.

1.) Accounting Specialist

Salary band 4 – 

Professional 4A

Position: Accounting Specialist

Project: Employment Promotion Programme

Initial Contract Period: One Year (with the possibility of an extension)

Duty Station: BO

EMPLOYMENT PROMOTION PROGRAMME  

A project | programme funded by the EU and German Government and implemented by  Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

Sustainable, innovative, effective 

GIZ offers customized solutions to complex challenges. We are an experienced service  provider and assist the German Government in achieving its objectives in the field of  international cooperation. We offer demand-driven, tailor-made, and effective services for  sustainable development.

GIZ GmbH is supporting the Ministry of Planning and Economic Development of the  Government of Sierra Leone in the implementation of the Employment Promotion  Programme (EPP). The overall objective is to create employment for the younger generation  through business development in the agricultural and other sectors and to enhance the  employability of young people in the but not limited to rural areas of Kailahun, Makeni and  Bo. Our approach is gender and inclusion oriented.

Women are strongly encouraged to apply. Preference will be given to women with equal  experience, comparable education, and test scores.

As this position comes with important responsibility, we only ask candidates to apply who  meet, exceed, or come very close to the following requirements. Please read the job  advertisement carefully, especially the exclusion criteria. All applications must be written  electronically and include a covering letter (1 page), a clearly chronologically structured CV  (education first, then professional career starting with the last position), reference contacts  and certificates. Non-compliance leads to exclusion from the application process.

Responsibilities:

The Accounting Specialist provides support in

• Is responsible for internal EPP operational accounting in Bo district office • Assisting the Accounting Specialist and Finance Manager in all aspect of   accounting and financial transactions.
• Preparing vouchers for final processing in the Country Office.
• Assisting the Accounting Specialist in Freetown to follow-up on liabilities and  ensuring the safe keeping of all receipts, contracts, invoices, and bank   statements for audit purposes.
• Supporting and supervising implementing partners to comply with GIZ   accounting procedures and financial reporting.
• Assisting EPP staff in Freetown and the District Offices with the preparation  of, budgets, vouchers and disbursement requests.

The accounting professional performs the following tasks: 

Tasks  :

The accounting professional

• Liaising / Contact person with GIZ Country office for all financial matters and  support with their banks
• Prepare and validate all Project income and expenditure vouchers ensuring  account coding is correct, approved budget exist, balances outstanding on the  budget lines is sufficient and that all financial documents are correct
• Preparation & follow up of monthly budgets to receive funds from Country Office. • Prepare accurate bank reconciliation with the bank statements of EPP journals in  Bo district office, ensuring complete supporting documents are properly filed in  the correct journal.
• Carries out bank book and cash book (petty cash) accounting on the basis of  winpaccs programme, responsible for all payments to suppliers by bank, cash and transfer.
• Follow up and clearing of receivable, payable by the project.
• Preparing vouchers for final processing.
• Calculations and disbursement of project staff & Partners for travel claim payments in the designated district
• Verifies correction of vouchers in compliance of GIZ finance procedures • Maintain proper and confidential filing of all project bank statements and  vouchers
• Signature of arithmetically correctness on the voucher stamp.
• Contact person for Bank accounts of the project in Bo office and receiving credit  advise
• Working closely with District Coordinator/Advisor and Office Manager • Guiding procurement and liaising with suppliers for payments and assurance of  right payment methods and document.
• Responsible for IC and Error sheet feedback and contact person for  IC/Internal/External audit.

Other duties/additional  

• Performs other duties and task at the request of the Supervisor
• Required qualifications, competences, and experience Qualifications 

• A bachelor’s degree in accounting/banking and finance or financial services.
• Proven experience working as an Accountant/Finance officer in NGO or  Development sector for at least 3 years
• Additional certification in the field of Accounting and Finance will be given  advantage
• Good working knowledge of ITC technologies (accounting software) and  computer

applications (e.g., MS Office, especially in MS Excel, Outlook and Teams) Other knowledge, additional competences  

• Willingness and ability to work in remote areas of Sierra Leone
• Good communication skills in English
• Team player that can coordinate with other staff members.
• Strong pro-active self-starter who likes to fix issues
• Committed to deadlines and goal-oriented person.
• Committed to stringent accounting process and procedures by GIZ
• Committed to stringent anti-corruption procurement rules
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with the supervisor.

Mode of Application: 

GIZ is an equal opportunity employer and welcome applications from individuals regardless of gender, disability, race, ethnicity, religion, age, or any other protected characteristic. We  embrace diversity and believe that inclusivity in the workplace is essential to our success  and committed to creating a work environment where all employees are valued and  respected. Qualified women are particularly encouraged to apply.

Please send ONLY a cover letter, CV and copies of education certificates to [email protected] by 13.12, 2024. No applications will be accepted after this deadline.

Applications will be reviewed when received. Early applications are strongly encouraged, your application e-mail subject, please write: “Accounting Specialist”.

Only shortlisted candidates will be contacted.

2.) Head of Facility and Fleet Management

Salary band 5 – 

Senior Professional 5A

– 4A

Position: Head of Facility and Fleet Management

Organisational Unit: GIZ Country Office

Place of Assignment: Freetown, Sierra Leone with regular trips to districts

Initial Contract Period: One Year (with the possibility of an extension)

About GIZ 

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German development agency that provides services in the field of international development cooperation and international education work. GIZ’s main commissioning party is Germany’s Federal Ministry for Economic Cooperation and Development (BMZ).

As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. GIZ has been working in Sierra Leone since 1963 with now more than 100 national and international personnel working in projects implemented together with our Sierra Leonean  partners funded by the German. Government, the EU, and others.

housekeeping operations, monitor and assess housekeeping service quality and implement improvements as needed.

Logistics operations: maintain a network with service providers relevant for your responsibilities, organize customs clearance of goods of GIZ,

In your role you assume management responsibility for at least six (6) staff members (in bands 1-4), which have to be led according to GIZs leadership principles and rules and regulations in regard to GIZ’s applicable HR policies, instruments and procedures.

Core Tasks 

Maintenance of the GIZ office building including electricity, IT infrastructure and water  management, optimized space utilization and in close cooperation with the Security Risk  Management Advisor ensure the security and safety of the workspace.

Fleet Management: management of the drivers and ensure maintenance of GIZs vehicle  fleet, monitor fuel consumption, identify areas of cost reduction, compliance and  performance management of drivers, Information Technology and Information Security  Management:

Procurement and maintenance of IT hardware, ensure that all computers, servers, networks,  are operating smoothly and securely in close coordination with requirements set by the IT  department in GIZs headquarter, information security management.

Lead and manage housekeeping staff and/ or contractors maintaining high standards  of cleanliness, overseeing cleanliness schedules, processes and protocols to ensure  effective

Main Activities  

Leadership: 

Management of the staff in the Facility and Fleet Management Department of GIZ including  drivers, housekeeping, IT staff according to the GIZ leadership principles and in accordance  with HR requirements, ensuring performance reviews and personnel development of staff

Participate in management meetings and liaise with senior management to get feedback on  the facility and fleet management

Develop and implement facility and fleet management strategies supporting GIZs objectives  and ensuring cost-effective operations.

Ensure compliance with all laws and regulations in Sierra Leone and GIZs regulatory  framework, including health and safety standards, environmental regulations, and  transportation and facilities laws.

Collaborate with other departments, such as procurement, Finance, HR other projects to  ensure seamless coordination of logistics activities.

Facility Management:  

• Inspect facilities to identify maintenance needs and ensure they are addressed  promptly.
• Coordinate and schedule maintenance and repairs with internal staff or external  contractors.
• Ensure that the facility complies with health, safety, and environmental regulations.
•  Conduct regular safety inspections in close cooperation with the Security Risk  Manager, including fire drills and emergency procedures.
• Communicate with vendors and service providers for cleaning, landscaping, security,  and other facility services.
• Review service quality and address any performance issues.
• Monitor facility budgets and track expenses related to maintenance, utilities, and  services.
• Identify cost-saving opportunities while maintaining service quality
•  Manage utility usage (electricity, water, HVAC) and implement strategies for energy  efficiency.
• Review utility bills and investigate any discrepancies or unusual patterns.
•  Supervise facility maintenance housekeeping teams and contractors, providing  direction and support as needed.
• Collaborate with other departments to support their facility-related needs

Fleet Management: 

• Schedule and oversee regular maintenance, cleaning and repairs for all vehicles in the  fleet.

• Inspect vehicles for safety and compliance with regulations.
• Track vehicle usage, performance, and fuel consumption
• Analyze data to identify trends, inefficiencies, or issues.
• Review and manage budgets for fuel, repairs, and maintenance.
• Monitor expenses and identify areas for cost savings.
• Ensure all drivers fulfil their Certificate of Professional Competence (Driver CPC)  regulatory requirements.
• Communicate with drivers about schedules, routes, and vehicle needs.
•  Address driver concerns and resolve any issues that arise.
• Ensure all vehicles comply with regulations of GIZ and in Sierra Leone.
•  Maintain records related to licensing, inspections, and compliance documents
• .  Evaluate and recommend the purchase of new vehicles based on operational needs.
•  Coordinate the disposal process for vehicles that are no longer needed or are beyond  their useful life.
• Implement and monitor safety policies in close coordination with Security Risk  Manamgent to minimize accidents and liabilities.
• Analyze incident reports to determine causes and prevent future occurrences.
•  Communicate with suppliers and service providers regarding vehicle maintenance and  repairs.
• Negotiate contracts and manage relationships with service vendors.

Information and Technology Management. 

Lead and manage the IT team, providing guidance, support, and performance evaluations.

Monitor the performance and security of IT systems, networks, and servers to ensure optimal  operation.

Oversee the IT unit in country and support to ensure timely resolution of user support  requests and technical issues.

Implement and enforce IT data and information security policies to protect sensitive data and  information and ensure compliance.

Oversee the installation, configuration, and maintenance of IT infrastructure, including  servers, networks, and hardware.

Ensure and monitor the implementation of IT policies from headquarter Evaluate and recommend upgrades to improve system performance and capacity.

Required qualifications, competences, and experience.  

Qualifications  

▪ BA/BSc in Logistics, supply chain management and/ or business administration and/  or related field

▪ Master’s degree is an added advantage

▪ Membership with a relevant professional body where necessary

Professional experience 

▪ At least 7 years of experience in facility and fleet management including IT  operations

– At least 3 years of experience in a leadership role

Technical Proficiency 

▪ Facility Management, Logistics,

Competencies & Values  

We expect that you

▪ Demonstrate compliance and ethical behaviour in all actions and decisions.

▪ take responsibility for your actions and uphold values and principles of GIZ

▪ Foster teamwork and work effectively with others to achieve common goals.

▪ Foster open communication and share information willingly.

▪ Value diverse perspectives and treats others with dignity and consideration.

▪ Create an inclusive environment where everyone feels valued.

▪ Take ownership of tasks and responsibilities and deliver on commitments

▪ Embrace creativity and are open to new ideas and approaches.

▪ Strive for high standards in work quality and performance.

▪ Demonstrate flexibility in the face of changing circumstances and priorities.

▪ Are open to feedback and willing to learn and adjust approaches as needed.

▪ Effectively convey information verbally and in writing in English language, with clarity  and confidence.

▪ French language skills are an asset.

▪ Analyse situations critically to identify issues and develop effective solutions.

▪ Approach challenges with a positive and solution-oriented mindset.

▪ Prioritize tasks effectively to meet deadlines and manage workload.

▪ Utilize organizational skills to ensure productivity and efficiency.

▪ Build positive relationships with colleagues, customers, and stakeholders. ▪

IT knowledge and skills in MS Office.

GIZ is an equal opportunity employer and welcome applications from individuals regardless of gender, disability, race, ethnicity, religion, age, or any other protected characteristic. We  embrace diversity and believe that inclusivity in the workplace is essential to our success, and committed to creating a work environment where all employees are valued and respected. Qualified women are particularly encouraged to apply.

How to Apply  

Please send ONLY a cover letter, CV and copies of education certificates to [email protected] by 09.1 2, 2024.No applications will be accepted after this deadline.

Applications will be reviewed when received. Early applications are strongly encouraged, your application e-mail subject, please write: “Head of Facility and Fleet Management”. 

Only shortlisted candidates will be contacted.