πΈπ± Job Vacancies @ Helen Keller International – 2 Positions
Hellen Keller International is recruiting to fill the following positions:
1.) Grants Officer
2.) Procurement Assistant
See job details and how to apply below.
1.) Grants Officer
Job Announcement βInternal / External
Grants Officer
Job Type:Β Full timeΒ
Location:Β Β Freetown
Start Date: 15thΒ March 2025
End Date:Β Β 14thΒ March 2026 (Annual renewable)
Reports to:Β Country Director-CD
GradeΒ Β I
Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence-based, cost-effective solutions to improve care practices and ensure that basic health and food and nutrition security interventions reach vulnerable people, with a focus on women, youth, and children.
Helen Keller Intl has been operating in Sierra Leone for nearly 20 years in support of the Nutrition and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of the Ministry of Health and Sanitation, as well as the food security component of the Ministry of Agriculture.
Helen Keller is recruiting for aΒ Grants Officer who will support the programs in donor grant management, donor reporting, and new business development and help to ensure effective management of donor grants. S/he will work under the direct supervision of the Program Director with technical support from the Senior Grants & Contracts Manager (based in the US office). The post will work in close collaboration with the program leads, Human Resources, finance team, partners, and other teams within the Country Officer (CO).
Key Responsibilities
- Maintain, file and update all compliance-related documents (including award agreements, modifications, and all program and finance deliverables) and information as per Helen Keller and donor policies/requirements and help ensure readiness for internal and external audits
- Maintain up-to-date information on all donor compliance guidelines relevant to the country office portfolio; ensure relevant internal and donor communications, regulation changes/revisions, etc., are appropriately disseminated to relevant CO staff
- Co-lead budget versus actuals meetings for all active awards in the CO and flag any concerns to the relevant program leads and the supervisor
- Support the coordination, writing/compiling, editing and dissemination of high quality donor reports within internal and donor deadlines
- Contribute to tracking of all relevant ongoing and new business development applications/opportunities for the CO
- Review new donor agreements (grants) and/or amendments, update information systems appropriate, share with relevant staff and ensure their relevant filing
- Co-lead grant kick off and close-out meetings for all initiatives in the CO
- Co-lead all subrecipient orientations and close-out meetings for all initiatives in the CO, leading the compliance piece of the meetings to ensure subrecipients understand key subaward terms and conditions.
- Coordinate with relevant program and financial managers in order to input monitoring data into the Subaward Monitoring System, ensuring data entry is accurate and up to date.
- Collaborate with the Global Grants & Contracts team to promote best practice and awareness in CO relevant
- Represent Helen Keller in relevant fora and meetings β both internal and external
- Work with Global Safeguarding Advisor to ensure adherence to all relevant safeguarding policies and procedures of the organization
- Deliver other tasks delegated by supervisor.
Qualification and Experience
- Advanced degree in a relevant field β international development, social science, economics, etc., or equivalent
- At least 3 years of proven grants compliance management experience
- Familiarity with multiple international donor compliance requirements and regulations
- Experience in fundraising in an international organization β an added advantage
- Experience in providing support and advise across multiple teams
- Ability to effectively facilitate and present at high level meetings
- Detailed oriented and proven effective writer for reporting
- Ability to work with minimal guidance
- Excellent inter-personal skills
- Must be able to work in a dynamic and complex environment
- Excellent written and verbal English language skills
How to Apply.
Qualified candidates should submit a cover letter and an updated CV with three (3) referees toΒ [email protected];Β or hand deliver to: Helen Keller Int Office at 16H James Maccarthy Drive, Spur Road, Wilberforce Freetown.Β The closing date for the receipt of applications isΒ 31stΒ January 2025.Β Only short-listed candidates will be contacted.
Please mark your application as per the references stated in the position above (referencing the SUBJECT heading)
βFemale candidates are strongly encouraged to applyβ
2.) Procurement Assistant
Job Announcement βInternal / External
Procurement Assistant
Job Type:Β Full timeΒ
Location: Freetown
Start Date: 15thΒ March 2025
End Date:Β 14thΒ March 2026 (Annual renewable)
Reports to: ProcurementΒ Officer
Grade F
Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence-based, cost-effective solutions to improve care practices and ensure that basic health and food and nutrition security interventions reach vulnerable people, with a focus on women, youth, and children.
Helen Keller Intl has been operating in Sierra Leone for nearly 20 years in support of the Nutrition and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of the Ministry of Health and Sanitation, as well as the food security component of the Ministry of Agriculture.
Helen Keller is recruiting for aΒ Procurement Assistant who will work under the direct supervision of the Procurement Officer with a dotted line reporting to Admin & Operations Manager Freetown.
Key Responsibilities
Procurement Activities:
- Execute procurement processes following Helen Keller Intl and donor policies, from requisition to delivery
- Ensure strict compliance with organizational and donor policies
- Prepare procurement advertisements, solicitations for simple goods and services
- Handle routine procurement correspondence and inquiries
- Collect and evaluate vendor quotations, preparing bid documents as needed
- Support bid evaluation processes and technical specifications review
- Coordinate with the Bid Evaluation Committee, including meeting organization and minutes
- Draft service agreements and purchase orders for review
- Manage the Watchdog Pro vendor vetting process
Documentation and Compliance:
- Monitor requisitions to ensure compliance with procedures
- Secure appropriate approvals throughout the procurement cycle
- Maintain organized paper and electronic procurement files and documentation in accordance with organization standards
- Generate monthly procurement and contract reports
- Act as the point of contact for the filing and retrieval of procurement documents.
Vendor Management:
- Conduct market research and maintain current price lists
- Build and maintain professional relationships with vendors
- Coordinate with vendors and requestors to ensure timely delivery
Project Support:
- Assist Program Staff in development and implementation project procurement plans, ensuring the timely submission of requisitions, which will lend to a timely processing and delivery of requirements
- Liaise with requestors to guarantee proper delivery
- Undertake other procurement and finance related duties as required by the Country Director.
Qualification and Experience
- University Degree in procurement or related field.
- 2-3 yearsβ experience in procurement.
- Planning and scheduling skills.
- Experience of having worked in an NGO preferred.
- Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
- Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
- English fluency including business terminology required.
- Demonstrated intermediate computer skills in Microsoft Office Suite applications.
- Experience in pay to procure system a plus.
How to Apply.
Qualified candidates should submit a cover letter and an updated CV with three (3) referees toΒ [email protected];Β or hand deliver to: Helen Keller Int Office at 16H James Maccarthy Drive, Spur Road, Wilberforce Freetown.Β The closing date for the receipt of applications is onΒ 31stΒ January 2025.Β Only short-listed candidates will be contacted.
Please mark your application as per the references stated in the position above (referencing the SUBJECT heading)
βFemale candidates are strongly encouraged to applyβ
