🇸🇱 Job Vacancies @ Sierra Leone Red Cross Society (SLRCS)

Freetown | Sierra Leone Posted 6 minutes ago Posted on Tender

The Sierra Leone Red Cross Society (SLRCS) has issued a request for proposal for the following:

1.) SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
2.) CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT

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See tender details and how to apply below.

1.) SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS

Job Description

SIERRA LEONE RED CROSS SOCIETY (SLRCS)

# 6 Liverpool Street, Freetown-Sierra Leone

Headquarters Office

REQUEST FOR PROPOSAL –SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS

LOT TWO(2)

PUBLIC TENDER NOTICE

Request for Proposal

SIERRA LEONE RED CROSS SOCIETY (SLRCS)

NATIONAL COMPETITIVE BIDDING (NCB)

Date: 29th April, 2026.

PROJECT NAME: NATIONAL SOCIETY DEVELOPMENT (NSD)-SIERRA LEONE Contract Identification Number: SLRCS/789/3/03/2026

Background and purpose of the assignment.

The Sierra Leone Red Cross Society (SLRCS) is part of the global Red Cross and Red Crescent Movement, delivering humanitarian assistance to vulnerable communities across Sierra Leone. Its operations include disaster response, health interventions, and resilience-building programs.

Efficient warehouse management is critical to ensure the safe storage, accurate tracking, and timely distribution of relief supplies. To strengthen institutional capacity, SLRCS seeks to engage a qualified consultant to improve warehouse systems and train staff and volunteers in best practices.

Purpose of the Assignment

The purpose of this assignment is to enhance warehouse management systems and build the capacity of SLRCS staff and volunteers to ensure:

∙ Efficient and accountable stock management

∙ Compliance with humanitarian and donor standards

∙ Improved operational readiness for emergency

Objectives

The specific objectives are to:

∙ Assess existing warehouse systems and identify gaps

∙ Strengthen warehouse procedures and documentation

∙ Train staff and volunteers on standardized warehouse practices

∙ Promote accountability, safety, and efficiency in warehouse operations

Scope of Work

4.1 Warehouse Assessment and System Strengthening

∙ Conduct a detailed assessment of warehouse facilities and operations

SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS

Internal

∙ Review stock management systems, documentation, and reporting tools

∙ Assess storage conditions, layout, safety, and security measures

∙ Develop or update Standard Operating Procedures (SOPs)

∙ Introduce/improve inventory control systems (FIFO, FEFO)

∙ Recommend improvements in warehouse layout and space utilization

4.2 Training and Capacity Building

∙ Conduct a training needs assessment for warehouse personnel and volunteers ∙ Develop simplified, practical training materials and job aids

∙ Deliver training sessions on:

o Receiving, inspection, and storage of goods

o Stock control (bin cards, stock registers, reporting)

o Dispatch and distribution procedures

o Health, safety, and risk management

∙ Provide hands-on coaching and mentoring during warehouse operations

3 Compliance and Accountability

∙ Ensure alignment with Red Cross/Red Crescent logistics standards

∙ Strengthen internal controls and accountability mechanisms

∙ Support preparedness for audits and donor compliance checks

∙ Promote transparency and proper documentation practices

Deliverables

The consultant will be expected to deliver:

∙ Inception report and detailed work plan

∙ Warehouse assessment report with gap analysis

∙ Training completion report (including participant evaluation)

∙ Final report with recommendations and sustainability plan

Required Qualifications

∙ Bachelor’s degree in Supply Chain Management, Logistics, or Business Administration ∙ Professional certification from Chartered Institute of Logistics and Transport or APICS is an added advantage

∙ Training in humanitarian standards such as those from Sphere Association is desirable Required Experience

∙ Minimum 5 years of professional experience in warehouse or logistics management ∙ At least 2–3 years of experience in NGO or humanitarian settings

∙ Proven experience in warehouse system improvement and inventory control

∙ Demonstrated experience in delivering training and capacity building

∙ Experience working with volunteers and decentralized field operations

Required Skills and Competencies

∙ Strong technical knowledge of warehouse operations and inventory systems

SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS

Internal

∙ Understanding of humanitarian logistics and donor compliance requirements

∙ Excellent facilitation and training skills

∙ Strong analytical, organizational, and problem-solving abilities

∙ Ability to work independently in resource-constrained environments

∙ High level of integrity, accountability, and cultural sensitivity

Duration and Level of Effort

∙ Duration: TWO MONTHS

∙ Level of Effort: Three working days in a week

Reporting and Coordination

The consultant will report to the Secretary General (CEO) and will work closely with:

∙ Warehouse staff

∙ Procurement and logistics teams

∙ Branch and field staff

Application Requirements

Interested candidates should submit:

∙ Updated Curriculum Vitae (CV)

∙ Cover letter outlining relevant experience

∙ Copies of academic and professional certificates

∙ At least two professional references

– SLRC is acquiring the service of an independent consultancy. SLRCS will not be liable for any social security, or life insurance benefits of the consultant any of its assistants. The consultancy will be responsible for covering any accident or loss during the consultancy tasks. Any accident or loss will not be a liability of the SLRCS.

– The Sierra Leone Red Cross Society (SLRCS) now invites sealed envelopes of proposals from eligible service providers:

Note: Bidding will be conducted through a national Competitive Bidding (NCB) procedure in accordance with the Sierra Leone Red Cross Society procurement manual which is in line with National Public Procurement Act 2016, and open to all eligible bidders defined in the Bid Document.

a) Interested eligible Bidders may obtain further information from the Procurement Unit, Sierra Leone Red Cross Society, #6 Liverpool Street, Freetown from 10:00 am to 3:30 pm – Mondays to Fridays inclusive except on public holidays.
b) Bids must be marked on the outer envelope “REQUEST FOR PROPOSAL –“SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS” and delivered to the above office on or before: 4:00 PM 20th May, 2026

Submission deadline:

On or before 4:00 PM 20th May, 2026.

Sierra Leone Red Cross Society reserves the right to accept or reject any or all the offers without assigning any reason whatsoever and is not bound to accept incomplete Bids.

Approved by:

Secretary General – Sierra Leone Red Cross Society

SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS

2.) CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT

Job Description

SIERRA LEONE RED CROSS SOCIETY (SLRCS)

# 6 Liverpool Street, Freetown-Sierra Leone

Headquarters Office

REQUEST FOR PROPOSAL –CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT

LOT ONE(1)

PUBLIC TENDER NOTICE

Request for Proposal

SIERRA LEONE RED CROSS SOCIETY (SLRCS)

NATIONAL COMPETITIVE BIDDING (NCB)

Date: 29th April, 2026.

PROJECT NAME: NATIONAL SOCIETY DEVELOPMENT (NSD)-SIERRA LEONE Contract Identification Number: SLRCS/793/3/03/2026

Background and purpose of the assignment.

The Sierra Leone Red Cross Society (SLRCS) operates from its two-storey headquarters building located at 6 Liverpool Street, Freetown. Given the building’s age, usage, and exposure to environmental and operational stresses, an exclusive renovation has recently been completed. However, there is a need to conduct a comprehensive structural integrity assessment to determine its safety, stability, and suitability for continued use.

Objectives:

General Objective

To evaluate the structural integrity and safety of the SLRCS headquarters’ building and provide recommendations for remedial actions if necessary.

Specific Objectives

Assess the current condition of all structural components (foundation, walls, columns, beams, slabs, roof, etc.).

Identify visible and latent structural defects (e.g., cracks, deflections, corrosion, and settlement). Evaluate the building’s compliance with relevant structural and safety standards.

Determine the load-bearing capacity and structural performance under current and potential loads. Recommend appropriate interventions (repair, strengthening, or replacement).

Provide cost estimates and prioritization of recommended actions.

CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT Internal

Internal

Scope of Work

The consultant/firm shall undertake, but not be limited to, the following tasks: Desk Review

Review available architectural and structural drawings.

Review previous assessment reports (if any).

Review maintenance history and modifications.

Field Inspection

Conduct a detailed visual inspection of the building.

Identify and document structural and non-structural defects.

Map cracks and areas of deterioration.

Inspect:

Foundations (where accessible)

Columns and beams

Floor slabs

Roof structure

Staircases and load-bearing walls

Material Testing and Investigation

Perform non-destructive tests (NDT) such as:

Conduct destructive testing where necessary (with approval), including: Steel reinforcement assessment

Soil/foundation assessment if signs of settlement are observed. Structural Analysis

Evaluate structural adequacy using appropriate engineering methods and software. Assess load capacity against current and intended use.

Check compliance with relevant building codes and standards. Risk and Safety Assessment

CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT Internal

Identify immediate safety risks.

Categorize the building condition (safe, requires repair, unsafe, etc.).

Recommendations

Provide practical and prioritized recommendations, including:

Immediate safety measures (if required)

Repair and strengthening options

Long-term rehabilitation strategies

Provide preliminary cost estimates for recommended interventions.

Deliverables

The consultant shall provide:

Inception Report

Methodology

Work plan and timeline

Draft Structural Assessment Report

Findings from inspection and testing

Structural analysis results

Identified defects and risks

Final Structural Assessment Report

Executive summary

Detailed findings with photographs and drawings

Structural evaluation results

Clear recommendations

Cost estimates and prioritization

Conclusion on building safety and usability

The assignment is expected to be completed within 2 weeks from the date of contract signing.

CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT Internal

Required Qualifications of the Consultant

The assignment shall be carried out by a qualified firm or individual with:

A degree in Civil/Structural Engineering.

At least 6–8 years of experience in structural assessment of buildings.

Proven experience in structural integrity assessments and rehabilitation design.

Registration with a recognized professional engineering body.

Experience in similar assignments in Sierra Leone or comparable environments is an advantage.

Reporting and Coordination

The consultant will report to the Secretary General (or designated focal person) of the Sierra Leone Red Cross Society.

Regular updates shall be provided throughout the assignment, including:

Kick-off meeting

Progress updates

Validation workshop (if required)

Facilities to be Provided by the Client

The Sierra Leone Red Cross Society will:

Provide access to the building and relevant documentation.

Facilitate site visits and coordination.

Assign a focal person for liaison.

Ethical and Safety Considerations

The consultant shall adhere to professional and ethical engineering standards.

All investigations shall ensure minimal disruption to operations.

Safety protocols must be strictly followed during inspections and testing.

CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT Internal

Payment Terms

Payment will be made in installments based on deliverables:

20% upon approval of inception report

40% upon submission of draft report

40% upon submission and acceptance of final report

Proposal Submission Requirements

Interested consultants/firms shall submit:

Technical proposal (methodology, work plan)

Financial proposal

Company/individual profile

Relevant experience and references

Copies of professional certifications

– SLRCS is acquiring the services of an independent consultancy. SLRCS will not be liable for any social security, or life insurance benefits of the consultant any of its assistants. The consultancy will be responsible for covering any accidents or losses arising from its tasks. Any accident or loss will not be a liability of the SLRCS.

– The Sierra Leone Red Cross Society (SLRCS) now invites sealed envelopes of proposals from eligible service providers:

a) Interested eligible Bidders may obtain further information from the Procurement Unit, Sierra Leone Red Cross Society, #6 Liverpool Street, Freetown from 10:00 am to 3:30 pm – Mondays to Fridays inclusive except on public holidays.

Bids must be marked on the outer envelope “REQUEST FOR PROPOSAL –“TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT

b) ” and delivered to the above office on or before: 4:00 PM, 20th May, 2026

Submission deadline:

On or before 4:00 PM 20th May, 2026.

Sierra Leone Red Cross Society reserves the right to accept or reject any or all the offers without assigning any reason whatsoever and is not bound to accept incomplete Bids.

Approved by:

Secretary General – Sierra Leone Red Cross Society

CONSULTANCY –TO CONDUCT STRUCTURAL INTEGRITY ASSESSMENT Internal