πΈπ± Job Vacancies @ World Food Programme (WFP) – 2 Positions
World Food Programme (WFP) is recruiting to fill the following positions:
1.) Administration Associate
2.) Monitoring & Evaluation Officer
See job details and how to apply below.
1.) Administration Associate
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the worldΒ achieve Zero HungerΒ in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief or Administration Officer.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.
JOB PURPOSE
To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Β Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
- Β Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
- Β Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
- Β Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
- Β Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
- Β Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
- Β Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
- Β Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Β Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFPβs Strategic Objectives to WFP team and partners in the field.
- Β Be a force for positive change: Implements new methods or tools to improve teamβs work processes and productivity.
- Β Make the mission inspiring to our team: Maps teamβs activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Β Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
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- Β Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Β Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Β Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Β Create an βI willβ/βWe willβ spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Β Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Β Focus on getting results: Monitors teamβs deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Β Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Β Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Β Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Β Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Β Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFPβs goals and objectives.
- Β Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and teamβs efforts to ensure that they will fulfill the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Business Support Services & Reporting
Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
Internal Controls & Risk Management
Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.
Resource Management
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
Specialised Knowledge in Administrative Services
Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
Customer Focus
Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Β Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
- Β Has provided ad-hoc guidance to new staff members.
- Β At least three yearsβ experience in the management of Administration/Support services.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency in both oral and written communication in English and in the duty stationβs language,
TERMS AND CONDITIONS
Position open to Sierra Leone Nationals only
Only shortlisted candidates will be contacted.
Female Candidates are strongly encouraged to apply
WFP offers a competitive compensation package which will be determined by the contract type and selected candidateβs qualifications and experience.
Please visit the following websites for detailed information on working with WFP.
http://www.wfp.org Click on: βOur workβ and βCountriesβ to learn more about WFPβs operations.
DEADLINE FOR APPLICATIONS
4th April 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPβs standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
2.) Monitoring & Evaluation Officer
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the worldΒ achieve Zero HungerΒ in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The Research, Assessment and Monitoring (RAM) unit in WFP Sierra Leone supports monitoring and evaluation activities along with assessing food security situation of the country. The RAM unit has two wings, namely: VAM and M&E. The purpose of programme monitoring, and evaluation (M&E) is to increase the efficiency and effectiveness of WFPβs programmes, for decision-making and accountability. Monitoring functions as one of the key quality control mechanisms of WFP programmes, by following up on the efficiency and quality of our programmes, ensuring accountability towards our beneficiaries and preventing misuse of the resources available. M&E supports programme decision-making and enables WFP to demonstrate performance and results β the outcomes and outputs CSPs are planning to achieve β to donors and other stakeholders.
JOB PURPOSE
Support monitoring and evaluation activities within a country of field office, ensuring that WFP programmes generate quality evidence on the outcomes and effects of WFPβs food assistance activities on the lives of beneficiaries with which to inform operational decision making and strategic reorientation.
KEY ACCOUNTABILITIES (not all-inclusive)
- Β At Country Strategic Plan (CSP) design stage, support the development of a Theory of Change, Needs based Plan, Country Portfolio Budget and ensure M&E narratives and required budgets are incorporated in all CSP documents.
- Β Manage and oversee the collection of process, output and outcome monitoring data, including distribution monitoring, activity implementation monitoring, Post-Distribution Monitoring and retail performance monitoring, using questionnaires and question guides developed by the CO building on corporate tools.
- Β Analyze and interpret country monitoring data that responds to the Country Office needs and corporate requirements.
- Β Ensure regular data quality checks are conducted (as per Data Quality Guidance) at different stages of the monitoring cycle, ensuring that monitoring data and reports are timely, complete and quality assured.
- Β Supervise and provide technical assistance to individual staff M&E Associates and Field Monitors as applicable, providing constructive feedback to develop a cohesive and high performing team at country and field levels.
- Β Support CSP Mid-term Reviews and thematic reviews, which are intended for internal learning as well as strategic and operational decision-making.
- Β Support CO engagement in centralized evaluations commissioned and managed by the Office of Evaluation including global/strategic evaluations, CSP evaluations and impact evaluations, as appropriate.
- Β Engage in joint M&E activities with government stakeholders. Serve as alternate to the line manager in the UNSDCF Results group, M&E group and other UN. working groups related to M&E, data or statistics as applicable. Provide country office data to open platforms such as DataViz, WFPβs global hunger monitoring system and UN Info.
- Β Others as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Β Understand and communicate the Strategic Objectives: Understands WFPβs Strategic Objectives and the link to own work objectives.
- Β Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Β Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFPβs mission.
- Β Make our mission visible in everyday actions: Sets own goals in alignment with WFPβs overall operations, and is able to communicate this link to others.
People
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- Β Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Β Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Β Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Β Create an βI willβ/βWe willβ spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Β Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Β Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Β Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Β Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Β Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teamsβ priorities and preferred working styles.
- Β Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Β Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Β Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFPβs unique value as a partner.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Strategic Management
Utilizes up-to-date understanding of humanitarian and development actions in different contexts and knowledge of global geo-political issues, monitoring requirements and/or the evaluation mandate to enhance existing approaches, systems and processes to monitoring and/or evaluation that suit WFPβs strategic and operational needs.
Performance Management
Demonstrates thorough understanding of WFPβs performance management system and ability to manage resources and relationships to lead monitoring actions or deliver complex evaluations (including joint & interagency) of a variety of WFP programmes, processes or policies to WFP monitoring and/or evaluation quality standards.
Qualitative/Quantitative Methodology
Applies in-depth understanding of developing practice in analytical approaches, methods and tools for an appropriate mix to deliver quality monitoring results or complex evaluations on diverse topics relevant to WFPβs strategic and operational results frameworks.
Technical Communication
Able to tailor and synthesize evaluation evidence and engage diverse internal and external stakeholders proactively in appropriate ways to maximize learning and use of evaluation concepts and evidence for improving WFP programme performance.
Programme Monitoring and Review
Applies programme lifecycle knowledge to the development of monitoring systems and applies corporate guidance to draft ToR, co-lead Programme Review implementation, and draft initial findings and recommendations on the effectiveness of food assistance activities.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Sociology, Social Development, Development Economics or Performance Management or other relevant field, or First University degree with additional years of relevant work experience and/or training/courses. Language: Fluency (level C) in English language and the duty stationβs language, if different.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Β Has 3 years of postgraduate experience in monitoring and evaluation activities.
- Β Cultivated sustainable relationships with local NGOs, government authorities, and other implementation partners.
- Β Has research experience using variety of analytical tools and methods for causality analysis, forecasting, and other data modeling needs.
- Β Performed monitoring, evaluations and assessments at multiple field locations.
TERMS AND CONDITIONS
Position open to Sierra Leone Nationals only
Only shortlisted candidates will be contacted.
Female Candidates are strongly encouraged to apply
WFP offers a competitive compensation package which will be determined by the contract type and selected candidateβs qualifications and experience.
Please visit the following websites for detailed information on working with WFP.
http://www.wfp.org Click on: βOur workβ and βCountriesβ to learn more about WFPβs operations.
DEADLINE FOR APPLICATIONS
4th April 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPβs standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
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