🇸🇱 Job Vacancies @ Project Hope

🇸🇱 Job Vacancies @ Project Hope – 3 Positions

Freetown | Sierra Leone Posted 3 weeks ago Posted on Administration / Office / Operations, Human Resources / Recruitment, Project Management

Project Hope is recruiting to fill the following positions:

1.) Human Resources Officer
2.) Senior Program Officer
3.) Admin Assistant

See job details and how to apply below.

1.) Human Resources Officer

POSTION DESCRIPTION

DATE:

POSITION TYPE: Consultant, Local Hire

DURATION: 6 months with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Human Resources Officer

DIVISION: Global Health

REPORTS TO: Country Representative

Vacancy Link: https://projecthope.csod.com/ux/ats/careersite/2/home/requisition/1500?c=projecthope

Application deadline: September 5, 2024

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

The Human Resources Officer will be responsible for managing Human Resources function within Project HOPE Sierra Leone to optimally achieve attraction, retention and development of staff/human capital. S/he is directly responsible for the overall administration, coordination and evaluation of the human resource function, and develops and administers various human resources plans and procedures for all staff. This entails the development, implementation and maintenance of effective people management processes, as well as the administration of staff matters concerning remuneration, benefits and records, human capital management and support services based on the actualization of potential and motivation to succeed in career. S/he works closely with people in Finance, Program, Management teams and Project HOPE’s Head Office personnel, as and when necessary.

PRINCIPAL RESPONSIBILITIES:

Recruitment and Selection (including Induction)

Develops recruitment plan for a job vacancy.
Prepare job vacancies referring JDs or other relevant documents for announcements.
Receives/collects application documents, longlist applications for next level review.
Coordinates interviews and tests, i.e. preparing schedules and necessary documentations, setting appointments with interview panellists and the candidates and take part in interview panels as necessary.
Ensures whether recruitment and selection minutes are done, and drafts one as necessary.
Solicits to get duly completed Biodata, References Info, and Salary Proof of the selected candidates.
Develop job offer letters, and employment contracts.
Get all required policies and forms signed by the new hire, i.e. employee manual and relevant compliance documents etc.
Prepare Induction (meeting) schedule to the New Hire with the different teams and gets their confirmations; communicates the schedule accordingly to the Team leaders/or designates, and the New Hire.
Follows up on the Probationary goals Introductory Performance Plan template completions and submissions with supervisors and the New Hire.
Liaising with Operations Team to help the New Hire gets ID & other relevant working materials.
Liaising with Operations Team to set up the New Hire with office space and working materials as well as Project HOPE Employee ID.
Liaising with the Insurer for adding the New Hire in the schemes.
Prepare employment contract for temporary employees, as it occurs.

Database Management

Maintain hard and soft data/documents of recruitments, employees, consultants and insurance correspondences.
Adapting checklist/index for personal files per the local HR guideline/standard and ensures completeness of one’s file – Biodata, credentials of academics and work experiences, resumes, etc. and keeping up-to-date hardcopy personal files of all existing national and international staff on daily basis.
Manages an online data management as applicable which maintains the electronic version of the required personal data of all staff.
Ensure complete and up-to-date filing of all Human resources documentations (of policies and procedures) as per the agreed filing system.
Follow-up on expiries of employment contracts (as applicable), work and residence permit (as applicable)
Ensures maintenance of up-to-date consultancy database in the HR unit.

Compensation and Employee Benefits

Manages and administers staff salary and benefits budget (fringes) and costs including life and medical insurance policies.
Prepares expense authorization for various payments to be facilitated by the HR Unit such as Insurance issuances for new employees, surrendered premium cash for terminated employees, and accrued leave days paid (if any), and other necessary payments, as applicable.
Tracks staff insurance cases and liaison with the Insurer with which the organization has an agreement.

Performance Management and Development

Ensure timely submission of duly completed Probationary Goals Review.
Ensure timely submission of duly completed ‘Objectives Setting’ meant for Post Probation Appraisals/Review.
Draft annual appraisal process calendar, circulate necessary forms and templates, collate completed annual appraisal/planning forms.
Follow up the completion of appraisal process per the calendar and drawing of Training & Development Plans for the management team consumption as identified during the individual appraisal and development discussions.
Assists in devising ways to improve processes and maintain quality to the appraisal process.

Separation

Makes sure that all necessary EXIT procedures are adhered to including whether official resignation letter is tender, notice period is served, any vacation accrued leave days are used up (as possible) or minimized down to nil, clearance form is duly completed and signed, exit interview with the Country Representative or the designate is scheduled and done, all final payments are identified, and a work certificate is ready.
Submit necessary exit information to the Insurer.
Closes the personal file and provides assistance to separate from all available online databases.

REQUIREMENTS

QUALIFICATION & EXPERIENCE:

Bachelor’s degree in human resources or related course is required.
At least four years’ experience in Human Resources Management.
Working in similar positions with International NGOs strongly recommended.
Strong organizational, coordination and planning skills.
Proficiency in speaking, writing, and reading English.
Computer literacy (Word, Excel)

SKILLS & ABILITIES:

Ability to write concisely and clearly and to communicate professionally to staff of all levels and instil a relationship of trust.
A team player.
Able to work with minimal supervision.
Interpersonal Skill Requirements: Excellent communication and interpersonal skills to work in a multi-disciplinary team setup; ability to establish and maintain effective working relationships with staff and ensure confidentiality.
Attention to detail.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

May experience the current weather while performing job duties.
Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

2.) Senior Program Officer

POSTION DESCRIPTION

DATE:

POSITION TYPE: Full time, Local Hire

DURATION: 1 year with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Senior Program Officer RMNCH

DIVISION: Global Health

REPORTS TO: Country Representative

Vacancy Link: https://projecthope.csod.com/ux/ats/careersite/2/home/requisition/1499?c=projecthope

Application deadline: September 5, 2024

Code of Conduct

POSITION SUMMARY:

The Senior Program Officer – RMNCH will lead and manage programmatic efforts to enhance reproductive, maternal, newborn, and child health outcomes. This role involves overseeing the development, implementation, and evaluation of RMNCH programs and initiatives, ensuring alignment with organizational goals and donor requirements. The ideal candidate will have extensive experience in program management, a deep understanding of RMNCH issues, and the ability to coordinate across various stakeholders and sectors. This position will involve traveling to project sites outside Freetown.

PRINCIPAL RESPONSIBILITIES:

Program Development and Management

Lead the development, implementation, and management of RMNCH programs, ensuring alignment with organizational goals, health sector priorities and donor’s requirements.
Design and adapt RMNCH interventions based on evidence, emerging trends, and local needs assessments.
Represent Project HOPE in relevant technical working groups at national level.

Strategic Planning

Develop and refine RMNCH strategies to address key health challenges and improve service delivery and outcomes.
Collaborate with other technical teams to set programmatic goals, objectives, and performance indicators.

Monitoring and Evaluation

Establish and manage monitoring and evaluation (M&E) systems to track program performance and impact.
Conduct regular reviews and audits to ensure adherence to quality standards and donor requirements.
Prepare and present detailed reports on program progress, challenges, and achievements.

Technical Assistance and Support

Provide technical guidance and support to program teams, partners, and stakeholders on RMNCH best practices and interventions.
Offer capacity-building initiatives to strengthen the skills and knowledge of project staff and partners.

Coordination and Collaboration

Coordinate with government agencies, NGOs, and other partners to ensure integrated and effective RMNCH service delivery.
Foster strong relationships and collaborate with key stakeholders to advocate for RMNCH priorities and secure resources.

Resource Management

Oversee budgeting, procurement, and financial management for RMNCH programs, ensuring efficient use of resources.
Manage program resources effectively and ensure compliance with donor regulations and organizational policies.

Advocacy and Policy Development

Contribute to advocacy efforts and policy development related to RMNCH at local, national, and international levels.
Stay informed about global and regional health policies and trends to inform program strategies.

Reporting and Documentation

Prepare comprehensive reports, case studies, and presentations for internal and external stakeholders.
Document program processes, successes, and lessons learned to enhance knowledge sharing and organizational learning.

Support any other relevant tasks as requested.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

Advanced degree in Public Health, Medicine, Nursing, or a related field.
Minimum of 7 years of experience in program management, with a focus on RMNCH or related health areas.
Demonstrated expertise in developing and implementing RMNCH programs and strategies.
Strong knowledge of RMNCH issues, policies, and best practices.
Excellent interpersonal and communication skills, with the ability to work effectively with diverse stakeholders.
Strong leadership and team management abilities.
Proficiency in project management tools and software.
Experience in resource mobilization and budget management.
Fluency in English.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

May experience the current weather while performing job duties.
Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

3.) Admin Assistant

POSTION DESCRIPTION

DATE:

POSITION TYPE: Consultant, Local Hire

DURATION: 6 months with possibility of extension

LOCATION: Freetown, Sierra Leone (note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Admin Assistant

DIVISION: Global Health

REPORTS TO: Finance and Operations Manager

Vacancy Link: https://projecthope.csod.com/ux/ats/careersite/2/home/requisition/1501?c=projecthope

Application deadline: September 5, 2024

Code of Conduct

POSITION SUMMARY:

The Administrative Assistant will provide comprehensive support to ensure the efficient operation of the office. This role involves managing office tasks, facilitating communication, and assisting with various administrative functions to help the team and organization achieve its goals. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

PRINCIPAL RESPONSIBILITIES:

Provide general administrative management support:

Provide general administrative support including scheduling meetings, maintaining filing systems, managing project calendars, etc.
Support the Country Representative with project operations and communications.
Coordinate the drafting, translation, transmission, and/or advertisement of all correspondence within Project HOPE and between Project HOPE and all project partners.
Support office utilities (including water, electricity, communications, internet), security, cleaning, hospitality, stationery supplies, equipment maintenance, etc., including identifying vendors, developing and enforcing performance schedules, taking inventories, and ensuring the proper operation of all items in the office.
Ensure the uninterrupted stock of office supplies, stationery, hospitality supplies, and office maintenance.

Provide support to human resource and administrative functions:

Coordinate with and support all staff to ensure full compliance and adequate preparation with up-to-date entry visas, residence permits, work permits, security, travel, office space requirements, office equipment custody, and office communications and prepare all required documentation for these purposes on the behalf of staff.
Assist in the design and delivery of staff, partner, and vendor induction, orientation, and training to ensure full compliance with generally acceptable management, good governance, and grant compliance standards maintained by Project HOPE and the donors.

Support any other relevant tasks as requested by the Finance and Operations Manager.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

A bachelor’s degree in business administration, public administration, or management sciences from a recognized university. A post-graduate diploma in business, office, or project administration will be advantageous.
At least two years’ office administration work experience. Experience with international organizations, multi-national companies, or non-governmental organizations will be an advantage.
Excellent written and oral English skills.
Excellent computer skills including the use of Microsoft Office packages, and internet research.
Willingness to travel domestically, as required.
Ability to multitask, work under pressure, achieve high-quality results, and meet tight deadlines.
Strong team spirit with a proven ability to foster team building in a multi-cultural setting with team members and partners from diverse backgrounds.
Diplomatic communication skills (written and verbal), including dealing with high-level government and international officials, senior academics, and dignitaries in the appropriate manner.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

May experience the current weather while performing job duties.
Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.