🇸🇱 Job Vacancies @ Trócaire – 2 positions

1.) EU Project Manager (YOUTHLEAD)

VACANCY NOTICE 

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to  tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and  lasting change for a just world.

Job Title: EU Project Manager (YOUTHLEAD).

Location of position: Freetown, Sierra Leone

Reporting to the Partnership and Localization Manager, with matrix management by Head of Programmes the EU Project Manager  (YOUTHLEAD) is responsible for the overall implementation of Trócaire activities in the YOUTHLEAD Project, in collaboration with lead  agency and consortium members; with a focus of capacity strengthening the lead agency and consortium partners to ensuring  adherence to the EU guidelines and regulations.

Key Responsibilities:  

• Overseeing and coordinating Trócaire project activities in collaboration with the lead agency (SEND SL) and consortium partner (WESOFOD SL).
• Acting as a focal point for the project ensuring timely technical support, communication and coordination by relevant Trócaire Technical Advisors and Program Accountant.
• Develop and oversee effective delivery of Trócaire project plans ensuring all agreed Trócaire activities are completed on schedule and within budget, ensuring alignment with the donor guidelines and regulations.
• Working closely with the Business Development and Grants Manager to ensure donor compliance, grants management and timely reporting to the lead agency.
• Participating in project meetings organized by the lead agency including start-up and closure, Project Implementation Committee and Project Steering Committee meetings.
• Conducting frequent field visits to the project sites/consortium members to assess activities and ensure efficient use of resources.
• Reporting on project outcomes, impact, challenges, and lessons learned in line with donor reporting (and lead agency) timeline and regulations.

Requirement: Graduate university degree in Development, Social Work, Youth Development, of related field of study

• At least 5 years of experience managing of development of projects in Sierra Leone in the field of youth development,  governance, or CSOs

• At least 2 years’ experience of managing EU-funded projects.
• Demonstrated knowledge of EU grants management, reporting and compliance requirements
• Experience in CSO organizational and technical capacity strengthening
• In-depth understanding of programming in a partnership model, working in a partnership-based INGO
• Experience working with diverse stakeholders such as government agencies, NGOs, and community-based organizations.
• Understanding of youth empowerment, accountability, and governance issues in the context of Sierra Leone.
• Previous experience working with youth populations, including young women and youths with disabilities, is an advantage.
• Experience in databased management software (Salesforce and Agresso)

Closing date for application 31st January 2025. 

Safeguarding Programme Participants-Children & Adults  

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this  commitment consultants and other organizational representatives. More information on Trócaire’s safeguarding policies available here.

Diversity and inclusion: We welcome diverse applicants to join our inclusive workforce. Trócaire is an equal opportunities employer.  Diversity and Inclusion statement available here

Click here to apply

2.) Request for Tender (RFT)

Request for Tender (RFT)

Trócaire Sierra Leone invites tenders for Terms of Reference (TOR)

National Consultancy to Develop Articles, Blogs, Videos, Case Studies, and Learning Briefs.         

Tender Release Date:  21st of January 2025

Deadline for tender submission: 11:59 PM 30th of January 2025

• Introduction

Tenders are invited from suppliers who wish to be considered for selection as the supplier of below services and/or goods for Trócaire.

This tender document deals with:

• Section 2: Confidentiality
• Section 3: Profile of Trócaire
• Section 4: Scope of Service Required
• Section 5: Content and format of Tenders
• Section 6: General Terms and Conditions
• Section 7: Conflict of Interest
• Section 8: Contract Period
• Section 9: Intellectual Property
• Section 10: Termination of Contract
• Section 11: Submission of Tenders
• Section 12: Objectives of Consultancy
• Section 13: Deliverables
• Section 14: Required Expertise
• Section 15: Evaluation Criteria
• Section 16: Terms and Conditions
• Section 17: Payment and Terms
• Section 18: Application Process
• Section 19: General Terms and Conditions of this RFT
• Section 20: Safeguarding
• Section 21: Submission of Tenders

• Confidentiality

Trócaire will treat the content of all tenders as strictly confidential, and information provided in the tenders will be used solely for the purpose of deciding on the award of a contract as described in this document.

• Profile of Trócaire 

Trócaire is the official overseas development agency of the Catholic Church in Ireland and works with some of the world’s poorest people, supporting communities and delivering long-term change to people’s lives. Trócaire was established in 1973 and works in over 20 countries on issues including livelihoods, human rights, gender equality, HIV, climate change and emergency relief. More information about Trócaire can be found on www.trocaire.org.

Trócaire’s work in Sierra Leone focuses on empowering women and girls through improving livelihood opportunities, promoting and enabling women’s leadership, and addressing gender-based violence in Northern and Western Sierra Leone. The integrated programme has been designed to respond to the complex, multidimensional needs that poor, vulnerable women and girls face, rather than on isolated needs in dispersed communities. The country programme seeks to change the lives of women and girls by supporting their empowerment journey in different ways and at different stages. Varying pathways of change across the organisational goals/outcomes are applicable to the specific programme participant groups the country programme in Sierra Leone is targeting.

• Scope of Services Required

• Project Background

Trócaire is currently implementing, through its partners, ‘The Supporting Gender Equality & Social Accountability through a Strengthened Civil Society’ project, which directly contributes to the European Union’s (EU) overarching goal of strengthening local Civil Society Organisations (CSOs) in Sierra Leone as key actors of good governance and development. The overall objective of the project strengthens Civil Society to engage in women’s empowerment and support women’s active participation as actors in democratic governance and development in Sierra Leone. By fostering an enabling environment and promoting gender equality and youth inclusion, the project aligns with the EU’s objectives and the priorities outlined in its Roadmap for Engagement with Civil Society in Sierra Leone.

• Project Objectives

The project seeks to:

• Strengthen CSOs to advocate for and support the empowerment and active participation of women and young women in democratic governance and development.
• Enhance coordination, dialogue, and capacity-building for women’s CSOs, networks, and decision-making bodies.
• Promote sustainable inclusion of women in decision-making processes at all levels of governance.

• Target Audience

The primary beneficiaries include:

• Women and young women, particularly in the North and Western Regions of Sierra Leone.
• Women’s CSOs and networks.
• Decision-making bodies and local governance institutions.

• The consultant will:

• Collaborate with the project team and consortium partners to gather relevant information.
• Conduct field visits in Kambia, Bombali and Western Area Rural to collect qualitative and quantitative data through interviews, focus group discussions, and direct observation.
• Develop: 2 Articles or Blogs highlighting project activities and achievements.
• 1 Video (10-15 minutes) showcasing success stories, key interventions, and impact.
• 6 Case Studies (2 per implementing partner) documenting transformative stories and innovative practices.2 Learning Briefs focusing on the project’s results, lessons learned, and good practices in thematic areas (to be determined in consultation with the project team).
• Ensure all deliverables align with the project’s branding and communication guidelines.

• Geographic Focus

The project focuses on Sierra Leone, with targeted interventions in regions where women are disproportionately excluded from decision-making opportunities, particularly the North and Western Regions (Western Area Rural, Kambia and Bombali districts).

• Content and Format of Tenders

The consultant or consultancy firm should have:

• Proven experience in content development (articles, videos, and case studies) and learning documentation for NGOs
• Strong writing and storytelling skills, with the ability to translate complex concepts into accessible language.
• Proficiency in video production and editing.
• Knowledge of the project’s thematic areas
• Familiarity with working in multicultural and rural contexts.
• Previous experience doing a similar role for Trócaire or partners is desirable

• General Terms and Conditions

• All deliverables must be submitted in English.
• The consultant will ensure confidentiality and ownership of all materials produced under this consultancy remain with Trócaire.

Payment and Terms

Payment will be made in installments upon submission and approval of deliverables.

1. 50% upon signing the contract and submission of the Inception Report.
2. 50% upon successful completion and submission of all deliverable meetings Trócaire’s quality standards.

• Conflict of Interest

Any conflicts interest involving an applicant must be fully disclosed to Trócaire. Failure to disclose a conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required to declare any current or past work which might reasonably be considered to represent a conflict of interest. It will be for Trócaire to decide if a material conflict of interest exists and applicants in doubt in this regard should seek the advice of Trócaire. 

• Contract Type and Period

The contract will be a fixed term service level contract anticipated to be delivered within 30 days starting from the day the service contract is signed. The service contract is anticipated to be signed in by the end of January 2025, with the work beginning in February 2025. The services will be delivered over three-month period in consultation with Trócaire and partner organisations but the total number of days for the assignment should not be greater than 28 days. The assignment is expected to take place over a period of 4 weeks, including preparation and submission of all deliverables listed.

• Intellectual Property

Any concept, guidelines or other material developed during the contract will be considered the property of Trócaire and may be used by Trócaire at any time.

• Termination of Contract

Trócaire reserves the right to terminate the contract at any stage on payment of reasonable and agreed costs accrued to the date of termination. The contract may be terminated by either party on giving appropriate written notice.

If at any stage during the contract, the goods / services delivered by the tenderer is found to be unsatisfactory, the contract may be terminated by Trócaire. In the event of such a termination, the tenderer will only be entitled to receive payment in relation to the acceptable goods / services rendered at that time.

• Submission of Tender 

• Interested consultants or firms are requested to submit the following:
• A technical proposal detailing their understanding of the assignment, approach, and methodology.
• A financial proposal, including a detailed budget.
• CV(s) of the consultant(s) highlighting relevant experience.
• Samples of previous work (articles, videos, case studies, or learning briefs).
• Contact details for three references.

• Objectives of Consultancy

• Develop engaging content—including articles, blogs, videos, and case studies—to showcase project progress and success stories.
• Produce learning briefs that document the project’s results, lessons learned, and good practices on three distinct topics.
• Ensure the content is accessible and appealing to a broad range of audiences, including people supported, policymakers, donors, and the general public.

• Deliverables 

• Required Expertise

The consultant or consultancy firm should have:

• Proven experience in content development (articles, videos, and case studies) and learning documentation for NGOs
• Strong writing and storytelling skills, with the ability to translate complex concepts into accessible language.
• Proficiency in video production and editing.
• Knowledge of the project’s thematic areas
• Familiarity with working in multicultural and rural contexts.
• Previous experience doing a similar role for Trócaire or partners is desirable

• Evaluation Criteria

• Post-level: National consultant
• Languages required Proficiency in English and Krio
• Proposals will be evaluated based on the following criteria:
• Relevance and quality of experience (30%)
• Methodology and approach (30%)
• Financial proposal (20%)
• Work samples (20%)

• Terms and Conditions

• All deliverables must be submitted in English.
• The consultant will ensure confidentiality and ownership of all materials produced under this consultancy remain with Trócaire.
• Payment will be made in installments upon submission and approval of deliverables.

•  Payment and Terms

Payment will be provided in installments:

1. 50% upon signing the contract and submission of the Inception Report.
2. 50% upon successful completion and submission of all deliverable meetings Trócaire’s quality standards

• Application Process

• Interested consultants or firms are requested to submit the following:
• A technical proposal detailing their understanding of the assignment, approach, and methodology.
• A financial proposal, including a detailed budget.
• CV(s) of the consultant(s) highlighting relevant experience.
• Samples of previous work (articles, videos, case studies, or learning briefs).
• Contact details for three references.

• General Terms and Conditions of this RFT

• Trócaire does not bind itself to accept the lowest priced tender.
• Trócaire does not guarantee exclusivity and reserves the right to engage other companies for the same services (if required) during the term of the contract.
• Trócaire shall be free to:
  • To accept the whole, or part only, of any tender.
  • To accept none of the proposals tendered.
  • To republish this Request for Tenders.
• In the event of not accepting any of the tender submissions received on foot of this RFT, Trócaire shall be free to make such arrangements as it considers necessary in relation to the provision of the goods/services.
• Trócaire will not be liable for any costs or expenses incurred in the preparation of a tender.
• The Contract shall be considered as a contract made in Sierra Leone, according to Sierra Leone law and subject to the exclusive jurisdiction of the Sierra Leone courts.
• The Standard Terms and Conditions to which Trócaire expects all of its supplier to respect is attached in Appendix 1.
• The Suppliers Code of Conduct to which Trócaire expects all of its suppliers to respect is attached in Appendix 2.

• Safeguarding 

All consultants who work for Trócaire will be required to sign and abide by Trócaire’s Safeguarding and Data Protection principles. Any instances of breach of Trócaire’s safeguarding and data protection policy by the consultant and his or her team members will result in the immediate cancellation of the contract between Trócaire and the consultant. In addition, any pictures taken of the participants by the consultant should be only after the consent of the project participant and the signing of the Consent Form.

• Submission of Tenders

Your proposal marked “Consultancy Service – Safeguarding and Compliant Handling Mechanism” should be submitted electronically to : tenders_sle@trocaire.org

The deadline for the receipt of tenders is 12:00 PM 30th January 2025.