🇸🇱 Job Vacancy @ Healey International Relief Foundation (HIRF) – Program and Monitoring & Evaluation (M&E) Officer

Program and Monitoring & Evaluation (M&E) Officer 

Healey International Relief Foundation (HIRF) is a non-profit organization dedicated to  strengthening health systems in Sierra Leone. Our programs focus on helping marginalized  communities, aiming to make a meaningful impact in Sierra Leone.

Position Overview 

The Program and Monitoring & Evaluation (M&E) Officer will play a crucial role in effective  implementation, monitoring, and evaluation of HIRF’s programs in Sierra Leone. This position  requires a dynamic individual with a strong background in program management, logistics and  inventory management, monitoring, evaluation, and reporting. The role involves managing  and maintaining the organization’s data systems to ensure efficient and accurate data  management, including data from clinics and hospitals in HIRF’s network.

Key Responsibilities 

Program Management:

– Liaise with internal teams, partners, government agencies, and other stakeholders to  ensure effective program planning, implementation, and coordination. – Support the development of program work plans, budgets, and timelines. – Monitor program activities to ensure adherence to project goals, objectives, and  timelines.

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– Identify and address challenges or gaps in program implementation. – Attend in-person events to provide assistance and record data for program reports, and  support with on-the-ground logistics needed for program implementation – Attend all program planning meetings

Warehouse and Distribution Management  

– Oversee arrivals of shipments and ensure they are accurately entered into inventory. – Oversee monthly warehouse inventory checks to maintain accuracy. – Ensure distribution records are maintained, and inventory records are updated  monthly.

– Compile monthly reports on distributions and organize dashboards to track  distributions by facility and category.

– Enforce warehouse policies and recommend improvements to warehouse and  inventory operations.

– Assist with completing reports for donors, tracking where distributions have been  made.

– Collaborate with in-country partners to ensure complete distribution records are  received.

Monitoring & Evaluation (M&E): 

– Implement robust M&E frameworks and systems for all programs.

– Assist with collecting, analyzing, and interpreting data to measure program outcomes  and impact.

– Conduct regular monitoring visits to project sites across Sierra Leone to assess progress  and performance

– Assist with preparing comprehensive M&E reports for internal and external  stakeholders.

– Connect with partners and stakeholders to develop strong relationships and ensure data  is collected in a timely way

– Lead data collection for the CCIH 30×30 project, involving connecting with HIRF’s  network of health facilities in order to collect data

– Clean and organize data collected from health facilities into a database and dashboard  – Assist with preparing quarterly reports compiling data from health facilities – Identify health facilities in need of support with reporting and provide technical  assistance

– Assist with providing M&E technical assistance to HIRF’s in-country partners

Data Management: 

– Oversee data entry into a database and dashboard

– Oversee the collection, storage, and organization of data in compliance with regulations,  privacy laws, and industry standards.

– Monitor and maintain data management systems, troubleshooting issues, and  implement system upgrades or enhancements as needed.

– Assist partners with developing and strengthening data management systems

Capacity Building: 

– Provide training and technical assistance to program staff and partners on M&E  concepts, tools, and methodologies.

– Build the capacity of staff and partners in data collection, analysis, and reporting.

Other Responsibilities:  

– Attend and actively participate in weekly staff meetings.

– Attend weekly or as scheduled Monitoring & Evaluation (M&E) meetings, as  determined by the M&E Program Officer at HQ or the Director of Development. – Provide regular reports to HQ counterpart and the Executive Director on program  progress, M&E findings, and recommendations for program improvement.

Qualifications 

– Bachelor’s or Master’s degree in International Development, Monitoring &  Evaluation, Public Health, Social Sciences, or related field.

– Minimum of 3 years of experience in program management, logistics management,  or monitoring, and evaluation, preferably in the non-profit sector.

– Prior experience with program or project management and strong understanding of  project management tools

– Prior experience with warehouse management or managing Gifts in Kind (Preferred) – Strong understanding of M&E concepts, methodologies, and tools; experience  designing and implementing M&E frameworks and tools

– Proficiency in data collection, analysis, and reporting using software such as Excel,  MS Office, Kobo. Strong Excel skills required.

– Excellent communication, interpersonal, and teamwork skills.

– Fluency in English (written and spoken); knowledge of local languages is a plus.

– Ability to work independently with minimal supervision and under pressure to meet  deadlines.

– Prior experience working in Sierra Leone or similar contexts is desirable.

Supervision 

The Program and M&E Officer will be supervised by the in-country manager and provide  regular reports to the Executive Director on program progress, M&E findings, and  recommendations for program improvement.

Application Instructions ;

Please submit a CV and cover letter outlining your qualifications and experience related to the  position to management@healeyphilanthropic.org by September 30th, 2025. Only shortlisted  candidates will be contacted for interviews. 

HIRF is an equal opportunity employer and encourages applications from qualified individuals  regardless of race, tribe, religion, gender, sexual orientation, or disability status.