🇸🇱 Job Vacancies @ Jhpiego

Freetown | Sierra Leone Posted 7 days ago Posted on Information Technology / ICT, Tender

Jhpiego is recruiting to fill the following positions:

1.) RFP for the Procurement of Sub Receipient for the MCGL Project
2.) Logistics/Fleet Assistant
3.) Finance Assistant

See job details and how to apply below.

1.) RFP for the Procurement of Sub Receipient for the MCGL Project

Request for Proposal (RFP) for Sub-Receipient

To Support the Government of Sierra Leone and Local Partners to Increase Access to and Use of Essential Life Saving MNCH Services and Commodities in Sierra Leone

About Jhpiego

Jhpiego is an international, non-profit health organization affiliated with Johns Hopkins University, Baltimore, United States of America. For over 40 years and in over 155 countries, Jhpiego has used innovative approaches and creative solutions to prevent the needless deaths of women and their families and translates the best science and practice to improve health care services and strengthen the capacity of countries like Sierra Leone. Jhpiego partners with governments, health experts, and local communities to build the skills and systems that guarantee a healthier future for women and their families. In Sierra Leone, Jhpiego works across various districts in close collaboration with national and district health management teams in a variety of technical areas, including community health, HIV and AIDS, Maternal and Newborn Health, health workforce capacity development in-service, malaria, and IPC/WASH.

About the MCGL Project

MOMENTUM Country and Global Leadership, funded by the U.S. Department of State, is a global mechanism that saves lives and improves access to quality, integrated health services by distributing lifesaving commodities, medicines, and vaccines, and providing critical health care services for pregnant mothers and children under five. The project provides safe childbirth for mothers and babies, vaccinates children, treats deadly illnesses and malnutrition, and controls disease outbreaks.

The JHPIEGO MCGL project now invites qualified and competent local civil society and faith-based organizations /institutions in Sierra Leone experienced in the field of maternal, newborn, child health, and nutrition implementation at the community level, with specific functional physical operations in Pujehun, Bo, and Port Loko, to apply for a sub-grant to assist the MCGL project in achieving its strategic program objectives through community-generated solutions and proven innovations.

The MCGL project anticipates making three (3) fixed-amount awards (FAAs) in total (one per district) to local/indigenous civil society organizations (CSOs) and faith-based organizations (FBOs) serving as implementing partners and agencies to lead and further enhance community-level interventions.

Collection of Bid Document.

Interested bidders may collect the detailed RFP and scope of work at the JHPIEGO National Office at #1 Sonia Drive, Hill Station (back of City Super Market), Freetown, or send a request for the documents to the following email address: slprocurement@jhpiego.org. Starting from the 27th to the 10th of December 2025, between the hrs of 8:30 am and 4:30 pm daily. Please note that the Jhpiego office will not be open during weekends or public holidays.

RFP Queries and Clarification Process

Any queries regarding this RFP must be sent in writing via email no later than Wednesday, December 10th, 2025, to: slprocurement@jhpiego.org. A written reply to the questions will be sent to all

organizations applying.

Submission Information

The Proposals must be delivered by hand to the JHPIEGO National Office at #1 Sonia Drive, Off Regent Road, Hill Station, Freetown, Sierra Leone, or via email to slprocurement@jhpiego.org

by 2:00 PM GMT on or before Friday, December 12th, 2025.

2.) Logistics/Fleet Assistant

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

Logistics/Fleet Assistant

Jhpiego is an international, non-profit health organisation affiliated with Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both Pre-service and in-service), family planning, malaria, and IPC/WASH.

We are currently looking for suitable candidates to fill the following position:

Position: Logistics/Fleet Assistant

Report to: Senior Logistics Officer

Location: Freetown

Job Overview:

To be responsible for assisting in the performance of duties related to the motor vehicle fleet, including such operations and distribution of vehicles, responsible for dispatching drivers, monitoring vehicle movements, tracking fuel usage, consumption rates, arranging for rental vehicles as necessary, preparing vehicle registration, insurance, and proper maintenance. The assistant will support the Sr. Logistics officer as required, liaison with the car hire services to track and manage planned and actual staff travel and ensure all travel is conducted, reported, and documented according to Jhpiego and donor regulations.

Responsibilities:

Vehicle Utilization, Maintenance, and Tracking

Ensure efficient vehicle utilization, maintenance, and tracking
Coordinate vehicle maintenance schedules to ensure that they are maintained in a safe and roadworthy condition (license renewals)
Maintenance of vehicles: Monthly inspect and arrange for services and repairs.
Ensure vehicles are effectively and efficiently utilized, maintained, and tracked
Safety record of drivers and a well-maintained and roadworthy fleet
Serve as the point of contact for all vehicle needs.
Arrange for the vehicle rental as and when necessary, in coordination with the program Manager and Sr. Logistics officer

Record Keeping and Reporting

Maintain all necessary records to ensure that vehicles provided by the company comply with legal and business requirements, including ensuring company car registrations (life card), and insurance is up to date
Keeping tabs on any traffic infringements and ensuring that the fines are submitted to drivers, and ensuring payment thereof – HR advice must be sought.
Timeous submission of appropriate documentation
Check vehicle logs information weekly, make corrections where necessary, and sign off in each log to verify that this has been done. Collect vehicle logs from the field and review them for accuracy. • Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs. • Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
Track Field Office transport personnel and vehicle movements.
Compile and submit reports relating to vehicle utilization, maintenance, and tracking • Timeous and accurate reporting

Liaison, Accident & Incident Reporting

Maintain contact with the relevant licensing authorities, the police, and insurance companies on a range of issues relating to company cars
Accident and incident reporting, including any misuse of the project vehicle, misuse of fuel • Support the Sr. Logics officer for taking relevant action in the event of incidents such as accidents etc.

Compliance

Advise staff on all legal and compliance matters relating to vehicles
Administer fuel cards for vehicles and generators
Identify trends, poor driving behaviour, etc.
Pre and post-vehicle delivery inspections
Ensuring compliance with policies
Staff orientation regarding company vehicle policies

General

Emergency standby if problems arise – Act as a backup driver when needed.
Perform any other work-related duties and responsibilities that may be assigned from time to time by management
Any other duty that may be assigned by the supervisor

Required Qualifications:

▪ A high school leaving certificate, diploma in administration, or fleet management certification – mechanical and logistics management or equivalent

▪ At least 3-4 years of progressively responsible experience in motor vehicle transport operations

▪ Experience with US government-funded NGOs a plus

▪ Demonstrated ability to manage transport operations in a medium-sized organisation

▪ Ability to assess potential mechanical problems and advise on preventive maintenance and repair procedures

▪ Ability to drive light vehicles; medium and large truck driving experience is an advantage. Knowledge, Skills and Experiences:

▪ Ability to review alternative options and select the most effective and cost-efficient mode of transport in various contexts and circumstances

▪ negotiating skills and the ability to influence others to reach a consensus

▪ Computer skills, including demonstrated hands-on experience with MS Word and MS Excel.

▪ Familiarity with routes and road conditions within Freetown and the provinces is desirable.

▪ verbal and written communication skills in English and local language(s)

▪ Ability to demonstrate creative approaches to problem-solving

▪ High energy level and multi-tasking skills

▪ Ability to work in and promote a team environment

▪ An understanding of relevant legislation and regulations, policies, and procedures relating to procurement

▪ Experience working in a diverse organisation

▪ Self-motivated, proactive, and have a positive attitude to work requiring minimum supervision.

▪ High attention to detail

▪ Be cooperative, hardworking, flexible & dependable.

▪ Be of high integrity and have a sense of confidentiality

▪ Be willing to take on extra responsibilities, sometimes working overtime, to achieve the goals/objectives set by the organisation

▪ Driver’s License – Codes A, B, C, D

How to Apply:

Jhpiego is a competitive organisation

Please apply to Susan.Mansaray@jhpiego.org

Applicant must submit a single document for upload to include Cover Letter, Resume, and References

The deadline for submission of applications is December 5, 2025

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

For further information about Jhpiego, visit www.jhpiego.org

Note: The successful candidate will be subjected to a pre-employment background investigation

3.) Finance Assistant

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

We are currently looking for suitable candidates to fill the following position:

Position: Finance Assistant (2 positions)

Report to: Senior Finance Officer

Location: Field Office

Job Overview:

The Finance Assistant is responsible for managing the day-to-day administrative tasks related to the finance department, including data entry, maintaining financial records, processing invoices, assisting With budget activity Excel inputting for onward payment, and supporting accounting functions.

Duties and Responsibilities:

Inputting financial transactions into accounting software (QBE), including invoices, receipts, and payments.
Support accounts payable and receivable, processing invoices from vendors, tracking outstanding payments, and managing customer invoices and collections.
Expense management, tracking employee expenses, and ensuring compliance with the company policies
Filing and recordkeeping, maintaining and organising financial documents and records • Tracking and reconciling bank statements
Provide administrative support during budget preparation
Participate in quarterly and annual audits

Required Qualifications:

The successful candidate must have at least a diploma in accounting or a related field; a first degree from a recognized university will be an added advantage.
Must have been in a similar role before for at least 2 years – acquiring similar experience in a

related area is recognized.

Knowledge, Skills, and Experiences:

Proficiency in software applications, databases, and spreadsheets, including Microsoft Word and Excel.
Good knowledge of accounting and bookkeeping procedures and an understanding of fundamental accounting principles
Computer proficiency: Familiar with accounting software (Word, Excel)
Familiar with accounting software (e.g., QuickBooks, Sage)
Attention to detail: Accuracy is crucial when handling financial data.
Numerical skills: Proficiency in basic math and calculations.
Ability to multitask to meet deadlines effectively.
Good Communication skills