🇸🇱 Job Vacancies @ Jhpiego – Procurement Assistant

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

Jhpiego is an international, non-profit health organisation affiliated with Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both Pre-service and in-service), family planning, malaria, and IPC/WASH. We are currently looking for suitable candidates to fill the following position:

Title:               Procurement Assistant

Job Summary 

Responsible for sourcing and purchasing goods and services essential to Jhpiego’s mission, while ensuring compliance with organizational policies and government regulations. Provide day-today procurement support to user departments/projects and external stakeholders with the main aim of achieving Jhpiego ‘s procurement management objectives which encompass efficiency, effectiveness, equity and cost effectiveness in all procurements. 

Responsibilities

Procurement Policies and Procedures  

• Assist in reviewing and updating the Jhpiego’s procurement policy where necessary.
• Support the development of Standard Operating Procedures (SOPs) and workflows.
• Conduct sensitization sessions for Jhpiego staff to ensure understanding of the procurement policy.
• Ensure proper constitution of procurement committees for timely and consistent decision-making.

Supplier/Vendor management  

• Maintain positive relationships with Jhpiego suppliers.
• Manage the selection and registration of suppliers in the organization’s system.
• Participate in the prequalification and preferred processes for suppliers.
• Implement the Approved Vendor List and conduct supplier performance appraisals.
• Address supplier queries and complaints, escalating issues when necessary.
• Ensure timely approval and support for submitted invoices.

Tender Process Management 

• Develop tender documents and obtain necessary approvals.
• Advertise and receive proposals, formulating ad hoc committees when required.
• Conduct tender analysis, monitoring, and reporting for competitive cost analysis.
• Lead tender negotiations with selected bidders and debrief unsuccessful bidders.
• Coordinate the implementation of tender committee recommendations and decisions.

Sourcing  

• Review and act on requisitions from users promptly.
• Identify and contact required vendors for RFQs, RFP, and EOI submissions.
• Conduct market surveys for cost-effective proposals and day-to-day operations.
• Provide guidance to users on the appropriate procurement methods as per the procurement policy.
• Prepare bid analysis reports and lead negotiations with selected bidders.
• Handle goods and works receipt, inspection, and acceptance.
• Provide feedback to vendors.

Contracts Administration  

• Seek approval for fully reviewed contract as per the contract approval workflow.
• Share contracts with vendors for execution.
• Process Local Purchase Orders (LPOs) in the procurement system (QBE) and share the fully approved LPOs with vendors to facilitate delivery.
• Enforce service agreements with vendors and ensure timely renewals and terminations.

Risk Management 

• Identify potential risks / red flags to the Jhpiego and escalate to the relevant Procurement Manager.
• Ensure implementation of approval procurement threshold as provided by the policy and ensuring segregation of duties.
• Support internal and external audits of the procurement processes and implement audit recommendations.

Procurement Training  

• Collaborate with the Procurement Manager to identify the procurement training needs.
• Conduct induction of new staff.
• Sensitize staff on provisions in the procurement policy and SOP

Qualifications and Experience:

• Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, or a related field.
• Minimum of three (3) years of relevant working experience. preferably with an international organization.
• Additional education may substitute for some experience.

Skills and Competencies:

• Sound knowledge of procurement and supply chain processes, office administration, vendor management, and event planning/management.
• Proven experience in preparing basic budgets and processing payments in collaboration with Finance.
• Strong ability to organize trainings, workshops, meetings, and seminars.
• Excellent interpersonal and communication skills.
• Good coordination, filing, and archiving skills.
• Proficiency in English, both written and spoken.
• Strong computer skills, including MS Word, Excel, and PowerPoint.
• Strong analytical skills with ability to make independent judgment and decisions
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Strong negotiation, communication, and relationship management skills

How to Apply: 

• Qualified persons are required to send their Curriculum Vitae (CV) and application letters to this email Bettina.Sesay@jhpiego.org State in the subject area the position you are applying for in the subject area; if it is not clearly stated, your application will not be considered.  

• The deadline for the submission of applications is April 11, 2026.

• Please note that due to the sheer volume of applications often received, only shortlisted candidates will receive responses and applications are screened on a rolling basis. 

                                    Jhpiego is an Affirmative Action/Equal Opportunity Employer