πΈπ± Job Vacancies @ Solthis Sierra Leone – 7 Positions
Solthis is recruiting to fill the following positions:
1.) AHD counsellor IMPAACT4HIV
2.) AHD consultant (Medical Supervisor) IMPAACT4HIV
3.) Project Midwives (x2)
4.) Administrative and Finance Assistant
5.) Office Assistant
7.) Driver
See job details and how to apply below.
1.) AHD counsellor IMPAACT4HIV
| Job TitleΒ | AHD counsellor IMPAACT4HIV |
| Work locationΒ | Freetown, Sierra Leone (with regular missions in Western Urban and Rural Areas) |
| Classification |
| LinkΒ | Line Manager: IMPAACT4HIV Project Coordinator Sierra Leone Functional technical referent: HQ Technical Referent IMPAACT4HIV (Medical Advisor) |
| FramingΒ | Line management: N/A Functional: N/A |
| Overall mission | Reporting to the Project Coordinator, the AHD counsellor is responsible for the quality and implementation of project activities aimed at improving the supply of HIV Advanced Disease (AHD) services in Sierra Leone. S/He monitors activities on site and works closely with implementing partners. S/He identifies the capacity-building needs of partners and ensures that project activities are integrated and appropriated into the activity packages of the structures supported. S/He will play an active role in the projectβs monitoring and evaluation/operational research component while working closely with the MEAL officer |
IMPLEMENTATION AND MONITORING OF THE PROJECTΒ
1- Implementation of activitiesΒ
- Plans and implements activities in line with Solthis standards, working closely with partners inΒ health structures, national coordination bodies, resource persons in the Solthis Sierra Leone teamΒ and at head office, and external service providers.
- Provides expertise in the areas covered by the position (coordinating the participatory diagnosisΒ and monitoring process, improving the quality of AHD services and the organization of care,Β psychosocial support, mobilizing People Living with HIV (PLHIV)/Support groups through CivilΒ Society Organizations (CSOs) and improving the care relationship.
- Builds the capacity of healthcare staff through training and mentorship.
Facilitates training sessions for health care workers and raising awareness amongΒ healthcare teams about the challenges of AHD
Provides mentorship and supervision of healthcare teams, provide formative supervision inΒ health centres in the intervention zone, at least once a month in each health care centres, inΒ order to support healthcare professionals in improving the advanced HIV diseases programΒ services (protocols adequately followed, data correctly collected, stock management, etc.)
Support to the AHD consultant in his/her clinical mentoring activities
Promotion of a gender approach and respect for patientsβ rights in care.
- Contributes in strengthening proper stock management of AHD products at site level
- Participates in coordination meetings and national consultation frameworks related to projectΒ themes.
- Strengthens the link with the communities: for effective service integration
Builds the capacity of PLHIVs/Support groups from CSOs and Community Health WorkersΒ (CHWs) through training and formative supervision.
Improves defaulter tracing and outcome
Supports the development and follow up of social support package to AHD patients
- Participate in regular workshops to present results to health structures and health authorities inΒ intervention areas.
- Implementation of operational research activitiesΒ
- Support the project coordinator in following up the ethical authorization procedures/protocols
- Participates in the initial and ongoing training for research investigators at targeted sitesΒ (caregivers, associations, etc.).
- Contribute in ensuring the availability of all research inputs.
- Contribute in supporting and supervising the informed consent and inclusion procedures,Β collection of demographic data, clinical and biological information, various questionnaires, theΒ performance of biological examinations, and the follow-up of participants.
- Contribute to communicating research results to national authorities and partners
- Contributes to national and international scientific communication
- Monitoring & EvaluationΒ
- Contributes to the development of the projectβs M&E plan.
- Contributes to the deployment of mobile data collection tools necessary for the performanceΒ monitoring and efficiency of the projectβs M&E systems.
- Contributes to monthly data collection and analysis of logical framework indicators.
- Contributes to the critical analysis of project results and indicators.
- Contributes to the drafting of various capitalization documents related to the activities for which he/she is responsible.
- Participates in internal SOLTHIS meetings.
- Participates in coordination meetings and national consultation frameworks relating to projectΒ themes.
- Participates in internal and external project evaluations.
- ReportingΒ
- Produces regular reports on activities for which he/she is responsible and submits them to theΒ project coordinator, in accordance with defined procedures and rhythms.
- Communicates major discrepancies between forecast and actual indicators to the projectΒ coordinator.
- Contributes to the critical analysis of project results.
- Contributes to the drafting of internal monthly reports according to the template defined upstream.
- Contributes to the preparation of quarterly reviews of annual programs and proposes any necessaryΒ reprogramming of projects.
- Contributes to the drafting of reports in accordance with the procedures and rhythms defined by theΒ project sponsor.
CAPITALIZATION AND COMMUNICATIONΒ
- Participates in national project steering committees.
- Participates in operational project communications(visibility, dissemination of results, closure, etc.).
- Contributes to the documentation and dissemination of project lessons learned.
- Ensures that all documents relating to activities under his/her responsibility are archived onΒ SharePoint.
- Contributes to the implementation of the project transition plan.
- Contributes to the implementation of the projectβs knowledge transfer plan.
ADMINISTRATIVE AND FINANCIAL MONITORINGΒ
- Contributes the budgetary management of activities under his/her responsibility.
- Reports any information that may have an impact on the project budget at project meetings.
- Ensures compliance with SOLTHIS and donor administrative and financial procedures within theΒ project team
- Contributes to the application of the fraud and abuse prevention and management procedure.
SAFETYΒ
- Contributes to the proper application of security rules implemented on the mission.
- Informs the IMPAACT4HIV Project Coordinator of any political/social/humanitarian issues that mayΒ have an impact on the missionβs security management.
COMPETENCIES/SKILLS REQUIREDΒ
| Education andΒ Β experience | β’Β Hold a Bachelor degree in nursing or midwifery from recognized institution. β’Β At least 3 yearsβ experience clinical experience working in health facilities, and more specifically in a HIV unit. β¨Β Good knowledge of HIV context in Sierra Leone in general, and in particular experience managing HIV patientsβ care and support, including but not limited to linkage to antiretroviral treatment, short-course therapy with enhanced prophylaxis and treatment of opportunistic infections, etc. β¨Β Previous experience working for international NGO is a plus β¨Β Experience in collaborating with various institutional partners, including MOH programs; CSOs working on HIV and strengthening of PLHIVβ CSOs |
| Skills and resourcesΒ required to performΒ the function | KNOWLEDGE:Β β’Β Familiarity with project management and with the norms, policies and procedures of Sierra Leonean Ministry of Health and international standards, i.e WHO, UNAIDS, etc. in terms of HIV in general and AHD in particular. β’Β Knowledge of the project management cycle in the field of health projects, particularly in the field of HIV. β’Β Knowledge of training and mentorship. β’Β Writing and synthesis skills. β’Β Fluency in English SKILLS:Β β’Β Ability to organize and lead technical workshops and training sessions, andΒ are committed to transmitting high quality knowledge. β’Β Ability to provide formative supervision (tutoring and coaching) for careΒ professionals. β’Β Ability to care for people living with advanced HIV β’Β Ability to work effectively with the hierarchy, and readily adapt to changingΒ Β work demands. β’Β Flexibility and adaptability, allowing proper stress managementΒ β’Β Strengthening of PLHIV CSOs β’Β Teamwork β’Β Analysis, synthesis and writing KNOW HOW TO BE:Β β’Β A good listener and teacher β’Β Good interpersonal skills, good communication skills, diplomacy β’Β Team spirit β’Β Ability to work in partnership and network β’Β Adaptability β’Β Critical thinking skills β’Β Autonomy |
| RelationsΒ and aim ofΒ Β relationships | Internal | β¨Β Relations with the country office team (all departments). β¨Β Relations with M&E HQs team members |
| External | Supports the below relations under supervision of Project Coordinator as the Lead; β¨Β IMPAACT4HIV consortium (Aurum Institute, PATA, MAA, DNDi).Β β¨Β Ministry of Health, National AIDS Secretariat, National AIDS Control Program,Β DHMTs and Health facilities β¨Β Technical and financial partners (PEPFAR, Global Fund, UN agencies and international NGOs). β¨Β Donor (UNITAID). β¨Β Civil society organizations and INGOs. |
This non-contractual document is subject to change according to the needs of the department. SOLTHIS reserves the right to assign additional or complementary tasks to the employee, in accordance with his/her duties and qualifications, without this leading to an increase in remuneration or a modification of the employment contract.
Application:Β CV, cover letter, and 3 professional references (of which one is the current/latest managers)
To be sent toΒ [email protected]Β with the subject βAHD CounselorβFirst Name LASTΒ NAMEβ.
Application deadline:Β 31/01/2025
Procedures:Β Please note only the shortlisted candidates will be contacted. Interviews will be conducted on aΒ rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged. AnyΒ application submitted after this deadline will not be consideredΒ
2.) AHD consultant (Medical Supervisor) IMPAACT4HIV
| Job TitleΒ | AHD consultant (Medical Supervisor) IMPAACT4HIVΒ |
| Work locationΒ | Freetown, Sierra Leone (with regular missions in Western Urban and Rural Areas) |
| Classification |
| LinkΒ | Line Manager: IMPAACT4HIV Project Coordinator Sierra Leone Functional technical referent: HQ Technical Referent IMPAACT4HIV (Medical Advisor) |
| Work structureΒ | Works two days per week to a maximum of 8 to 9 days per month |
| Overall mission | Reporting to the Project Coordinator, the AHD consultant participates in the qualityΒ and implementation of project activities aimed at improving Advanced HIV DiseaseΒ (AHD) services in Sierra Leone. S/He provides adequate clinical guidance at supportedΒ heath facilities and works closely with implementing partners providing basic packageΒ of HIV/AIDS services. S/He identifies the capacity-building needs of HIV Counsellors,Β CHOs andΒ MDs in Health centres and hospitals and ensures that project activities areΒ integrated with other services at sites. S/He will play an active role in the projectβsΒ monitoring, operational and clinical research component while working closely withΒ the project team. |
IMPLEMENTATION AND MONITORING OF THE PROJECTΒ Β
1- Implementation of activitiesΒ
- Plans and implements activities in line with Solthis standards, working closely with AHD NurseΒ Counsellor, partners in health structures, national program and other key stakeholders.
- Provides clinical guidance to the AHD Nurse counsellor
- Provides expertise in the areas of AHD screening and management in supported health facilities.
- Builds the capacity of healthcare staff through training and mentorship.
Facilitates training session for health care workers in hospitals and health centres.
Provides mentorship and supervision to the CHOs and MDs for proper clinical managementΒ of AHD clients.
Conduct quality improvement activities at health facilities to ensure healthcare teams adhere to national guidelines on management of opportunistic infections.
Coordinate clinical mentoring activities
- Participates in coordination meetings, technical working groups and national consultationΒ frameworks related to project activities
- Participate in regular workshops to present results to health structures and health authorities inΒ intervention areas.
- Liaises with medical doctors at hub level for referred cases
- Implementation of operational research activitiesΒ
- Support the project coordinator in following up on ethical authorization procedures/protocols
- Participates in the initial and ongoing training for research investigators at targeted sitesΒ (caregivers, associations, etc.).
- Contributes to ensuring the quality of data collected, with support from the M&E team and theΒ availability of all research inputs.
- Contribute in supporting and supervising the informed consent and inclusion procedures,Β collection of demographic data, clinical and biological information, various questionnaires, theΒ performance of biological examinations, and the follow-up of participants with the support ofΒ the M&E and the research data managers.
- Contribute to communicating research results to national authorities and partners
- Contributes to national and international scientific communication
- Monitoring & EvaluationΒ Β
- Contributes to supporting the M&E team to ensure quality of data collection.
- Contributes to updating the projectβs M&E plan
- Contributes to the drafting of various capitalization documents related to the role being performed
- Participates in coordination meetings and national workshops/forum on AHD
- Participates in internal and external project evaluations.
- Supports the data collection for referred clients at hub level.
- ReportingΒ Β
- Work closely with the AHD Nurse counsellor to produce regular reports on activities conducted andΒ submits to the project coordinator, in accordance with defined reporting template
- Contributes to the critical analysis of project results.
- Contributes to the drafting of internal monthly reports using recommended template.
- Contributes to the preparation of quarterly reviews of annual programs and proposes any necessaryΒ reprogramming of projects.
- Contributes to the drafting of reports in accordance with the procedures defined by the donor
CAPITALIZATION AND COMMUNICATIONΒ
- Participates in national project steering committees.
- Participates in operational project communications (visibility, dissemination of results, closure, etc.).
- Contributes to documentation and dissemination of project lessons learned.
- Ensures that all documents relating to assigned deliverables are submitted for archiving
- Contributes to the implementation of the project transition plan
- Contributes to the implementation of the projectβs knowledge transfer plan.
ADMINISTRATIVE AND FINANCIAL MONITORINGΒ
- Reports any information that may have an impact on the project budget at project meetings.
- Ensures compliance with SOLTHIS and donor administrative and financial procedures within
COMPETENCIES/SKILLS REQUIREDΒ
| Education andΒ Β experience | β’Β Hold a MBBS/MD degree in Medicine from recognized institution. β’Β At least 5 yearsβ clinical experience working in health facilities on HIV/AIDS management.Β A specialization in internal medicine or infectious diseases would be an asset. β¨Β Good knowledge of HIV context in Sierra Leone in general, and in particular experience managing HIV patientsβ comprehensive care and support including AHD care of inpatients, prophylaxis and treatment of opportunistic infections, etc. β¨Β Previous experience working for international NGO is an advantage β¨Β Experience in collaborating with various institutional partners, including MOHS programs; CSOs working on HIV and strengthening of PLHIVβ CSOs is an advantage. β¨Β Significant experience in clinical research (at least participation in clinical research) |
| Skills and resourcesΒ required to performΒ the function | KNOWLEDGE:Β β’Β Familiarity with project management and with the norms, policies andΒ procedures of Sierra Leonean Ministry of Health and internationalΒ standards, i.e WHO, UNAIDS, etc. in terms of HIV in general and AHD inΒ particular. β’Β Knowledge of the project management cycle in the field of health projects,Β particularly in the field of HIV with special focus on AHD. β’Β Knowledge of training and mentorship. β’Β Knowledge of clinical research methodology β’Β Writing and synthesis skills. β’Β Fluency in English SKILLS:Β β’Β Ability to organize and lead technical workshops and training sessions, and are committed to transmitting high quality knowledge. β’Β Ability to provide formative supervision (tutoring and coaching) for AHD Counsellor and health care professionals. β’Β Ability to care for people living with advanced HIV disease β’Β Ability to work effectively with the hierarchy, and readily adapt to changingΒ work demands. β’Β Flexibility and adaptability, allowing proper stress management β’Β Strengthening of CSOs PLHIV β’Β Teamwork β’Β Analysis, synthesis and writing KNOW HOW TO BE:Β β’Β A good listener and teacher β’Β Good interpersonal skills, good communication skills, diplomacy β’Β Team spirit β’Β Ability to work in partnership and network β’Β Adaptability β’Β Critical thinking skills β’Β Autonomy |
| RelationsΒ and aim ofΒ Β relationships | Internal | β¨Β Relations with the country office team (all departments). β¨Β Relations with HQs support team members |
| External | Supports the below relations under supervision of Project Coordinator as the Lead; β¨Β IMPAACT4HIV project consortium (Aurum Institute, PATA, MAA, DNDi). β¨Β Ministry of Health, National AIDS Secretariat, National AIDS Control Program, DHMTs and Health facilities β¨Β Technical and financial partners (PEPFAR, Global Fund, UN agencies andΒ international NGOs), notably HIV program implementing partners. |
| This non-contractual document is subject to change according to the needs of the department. SOLTHIS reserves the right to assign additional or complementaryΒ tasks to the employee, in accordance with his/her duties and qualifications, without this leading to an increase in remuneration or a modification of theΒ employment contract. |
3.) Project Midwives (x2)
| Position
Project
| (02) Project MidwivesΒ SHAPEΒ |
| Work station | Freetown, Sierra Leone |
| Classification | Based on Solthisβ grading policy for national staff |
| Supervisor | Hierarchical: SHAPE Project Coordinator Functional:Β NA |
| Supervisee | NA |
| General Task | The midwifeβs mission is to strengthen the capacities of healthcare staff involved in the reception and provision of Sexual Reproductive Health and Rights (SRHR) services for and adolescents and young people (AY) in line with Solthisβ quality improvement approach, through the implementation of training and tutoring/mentoring activities, in collaboration with the medical referent, and to participate in monitoring and capitalizing on the project. |
About Us:Β
Solthis (Therapeutic Solidarity and Initiatives in Health) is an international health NGO that contributes to the strengthening of health systems to improve access to quality care inΒ countries with limited resources and/or with vulnerable populations. Solthis is registered andΒ has been operating in Sierra Leone since 2011 where our teams have been providingΒ comprehensive technical support at both health facility, national, and community levels toΒ improve the quality of HIV and TB care, and SRHR services.
Solthis applies a policy of non-discrimination in recruitment based solely on the skills,Β experience, and interpersonal skills of its candidates, and under no circumstances bases itsΒ selection criteria on notions such as gender, age, nationality, ethnic origin, sexual orientation,Β religious affiliation, or state of health. We therefore encourage you all to apply.
To complete our operational team based in Sierra Leone, we are looking for
2 (Two) passionate registered Nurses/MidwivesΒ
Contract duration:Β Fixed-term contract (one-year renewable)
Type of contract:Β Full-time
Status:Β Opened to Sierra Leoneans only
Base of assignment:Β Freetown, Sierra Leone
Availability:Β January 6, 2025
Solthis 2024 1/4
BACKGROUNDΒ
In West Africa, and specifically in Sierra Leone, adolescentsβ and young peopleβs (AY) access toΒ sexual and reproductive health (SRH) services and interventions adapted to their needs remainsΒ very limited, and a range of barriers hinder the exercise of their SRHR: the weight of socio cultural determinants, gender inequalities and social norms often unfavourable to earlyΒ sexuality or sexuality outside marriage, as well as AYsβ low decision-making power, weak healthΒ services, lack of access to information and financial barriers. Solthis has received funds fromΒ the French Development Agency (AFD) to implement SHAPE (Sexual and reproductiveΒ HealthΒ Β Access andΒ Promotion ofΒ Empowerment) project in partnership withΒ Community Action for theΒ Β Welfare of Children (CAWeC SL),Β Solthis will be responsible for the overall coordination ofΒ activities and will operate capacity-building for health professionals and improve the quality ofΒ care offered in public health centers while the local partner will roll out all communityΒ interventions.
SPECIFIC TASKSΒ
Under the supervision of the Project Coordinator, the midwives are responsible toΒ the midwivesΒ will oversee providing technical advice to project beneficiaries and partners.
RESPONSIBILITIES INCLUDE:
Support to partner health facilitiesΒ Β
- He/she supports the staff of partner health facilities in organizing and offering qualityΒ health services adapted to the needs of adolescents and young people, in line with theΒ latest scientific evidence on SRH, in collaboration with the project coordinator and theΒ technical referent at head office.
- He/she contributes to organizing and leading the participatory diagnosis of practicesΒ on the projectβs themes in the projectβs partner healthcare structures, in collaborationΒ with the project coordinator;
Training and tutoringΒ Β
- He/she participates in identifying training needs and in the theoretical and practicalΒ training of healthcare staff on the projectβs themes, in collaboration with the projectΒ coordinatorΒ and in collaboration Solthis SRHR AdvisorΒ ;
- He/she ensures post-training follow-up of trained healthcare staff in the form ofΒ tutoring.
- He/she works in collaboration with institutional partners (school inspectorate, middleΒ and high schools) on iron/folic acid supplementation for young girls
- He/she participates in surveys/research carried out as part of the
Data monitoring and capitalizationΒ Β
- He/she supports (especially at the start of data collection) the projectβs monitoring andΒ evaluation team in collecting and reporting service data (consultation data, service related indicators, etc.).
- He/she contributes to the capitalization of project results in collaboration with theΒ projectβs medical team and the technical referent at headquarters (sharing of bestΒ practices, recommendations for the drafting of practice sheets, documentation ofΒ examples, etc.).
Solthis 2024 2/4
Representation and management of various partnershipsΒ
- Upon request, participates in the various SRHR thematics national Technical WorkingΒ Groups and other national steering committees
Advocacy /Capitalisation/Communication on projectsΒ Β
- Facilitates communication between operational and MEAL Coordinator
- Participates in national consultation frameworks on the various SRHR thematics
- Defines operational communication actions for projects, i.e. visibility, dissemination ofΒ results, closure, etc.
- Documents and disseminates lessons learned from projects
- Ensures that all project-related documents are archived on SharePoint.
- Participates in international conferences related to project themes (pending availabilityΒ of funds)
This Job Description only serves as a guide for the position available. SOLTHIS reservesΒ the right to change this documentΒ
PROFILE REQUIREDΒ
EducationΒ :Β
- Advanced university degree in midwifery; health management; management; healthΒ sciences or related discipline.
- A Bachelorβs degree in midwifery or in a related discipline will also be considered.
- Registered Nurse/Midwife (essential/ mandatory)
ExperienceΒ :Β
- At least 3 years of relevant organizational and management experience in SRH,Β midwifery and/or maternal and newborn health programs.
- Post registration experience
- Gynaecology experience
- Family planning/SexualΒ and reproductiveΒ Health
Qualities and skillsΒ
Β
Solthis 2024 3/4
| Skills andΒ Β resources requiredΒ to perform theΒ Β function | KNOW-HOWΒ πΒ Project management skills required; πΒ Skills in sexual and reproductive health and rights, rights-based approach and gender appreciated; πΒ Good IT skills, including excel and word- (essential) πΒ Budget management skills; πΒ Mastery of donor procedures; πΒ Excellent use of Pack Windows, online work & internet. πΒ Ability to write and summarize πΒ Language: English CONDUCTΒ πΒ Sense of responsibility. πΒ Diplomacy, communication skills πΒ A good listener and teacher. πΒ Empathetic, benevolent, non-judgmental. πΒ Ability to adapt πΒ Autonomy πΒ Ability to work with partners and build a strong network |
| PartnershipΒ management | Internal | πΒ Technical and programming collaboration: technical teams from both regions πΒ Collaboration with support functions |
| External | πΒ Partners in healthcare structures πΒ National coordinating bodies πΒ Health authorities πΒ Donor πΒ Local Partner πΒ Other NGOs |
HOW TO APPLY?Β
Starting date:Β 3rdΒ February 2025
Project duration: 1 Year (Renewable)
Salary & benefits:Β According to professional experience
Submission of applications:Β Please send your application in English (CV in PDF, cover letterΒ in PDF, references, dates of availability) to the Country Director:
[email protected], quoting reference βMidwives SHAPE Projectβ, byΒ 15th/01/2025.Β Β
The position is open to nationals only. Female candidates are strongly encouraged to apply Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for yourΒ understanding.
4.) Administrative and Finance Assistant
| Title of the positionΒ | Administrative and Finance Assistant β Bo District |
| Main workplaceΒ | Bo District |
| Contract DurationΒ Availability | 1-year fixed-term contract (renewable) On or before 02/06/2025 |
| LinksΒ | Line manager: Administrative and Finance Officer Functional Manager: Project Coordinator Free TB |
| FramingΒ | Hierarchical: Noon |
| General mission | The Administrative and Finance Assistant will assist the Administrative &Β Financial Officer (AFO) and Project Coordinator (PC) in the Financial andΒ administrative activities of the Free TB project in Bo District |
Assignment
Tasks and responsibilities
- Accountancy / Cash-Flow ManagementΒ
Cashbox management using the encoding spreadsheet (in & out, follow-up sheet, regularΒ inventories to be signed by PC.
Weekly cash count of petty cash with PC
Follow-up of advances made for payments and any purchases.
Check all invoices/receipts (quality and the exhaustive information), prepare & encode the Disbursement Request to be submitted to PC and AFO, and ensure payments at the districtΒ level
Perform the encoding of petty cash box accounting documents, computerizing on Excel,Β Β Scanning, classifying, and archiving all vouchers/invoices/receipts.
Present to the PC and AFO requests of cash according to monthly forecasted expenditures.
2.Β Administration :
Ensure the βadmin-log reportβ presents an updated and accurate view of SolthisΒ administrative commitments.
Collaborate with the Project Coordinator, National Logistics, and the Administrative andΒ Financial Officer on the organization of training: distribution of DSA and transportationΒ expenses, attendance lists β¦
Work in close collaboration with the National Logistics to ensure compliance with SolthisΒ procedures in terms of procurement.
Assist the AFO in drafting contracts and ensure contractual commitments follow-upΒ (Insurance, Dwelling, Internet, Maintenance etcβ¦) and inform AFO/PC of relevant deadlinesΒ Assist the Project Coordinator in filing contractual documents for the office.
- Communication and reporting
Participate in collaboration with the AFO of the elaboration of monthly reportsΒ (documents/spreadsheets)
Provide information to AFO for the preparation of the monthly report (Cash-flow report)Β Participate in the elaboration and implementation of Solthis administrative tools andΒ procedures.
Qualifications (KNOW HOW)
Education/TrainingΒ
- Bachelorβs degree in administration and finance
ExperienceΒ
- Minimum 2 years of similar professional experience in a similar position with an INGO or UNΒ agencies
Technical skillsΒ Β
- Excellent communication, presentation, and interpersonal skills in EnglishΒ Β β’Β MS Office proficiency and working knowledge of SAGA software and Administrative andΒ accounting-related
CompetenciesΒ
- Integrity,
- Negotiation skills,
- Planning and organizing,
- Building relationships across units
HOW TO APPLY?
Application:Β CV, cover letter, and 3 professional references (of which one is theΒ current/latest managers)
To be sent toΒ [email protected]Β with the subjectΒ βAdmin/AccountantβΒ βΒ First Name LAST NAMEβ.
Application deadline:Β 15/01/2025
Procedures:Β Please note only the shortlisted candidates will be contacted. Interviews will beΒ conducted on a rolling basis and vacancies will be closed when filled. Early applications areΒ therefore encouraged. Any application submitted after this deadline will not be considered.
5.) Office Assistant
| Job TitleΒ ProjectΒ | Office Assistant β Free TB Project in Bo District |
| Main workplaceΒ | Bo District |
| Contract DurationΒ Availability | 1-year fixed-term contract (renewable) On or before 02/06/2025 |
| Hierarchical supervisionΒ and technical functionalΒ linkΒ | Line manager: Administrative and Finance Assistant in Bo Functional: National Logistician |
| Direct supervision andΒ functional links withinΒ the mission | Hierarchical: Project Coordinator |
| General Mission | Under the supervision of the Admin/Cashier in the Bothe Office Assistant isresponsibleΒ Β for a variety of office support duties and carrying out the cleaning function for the Bo office. |
SPECIFIC TASKS AND RESPONSIBILITIESΒ
1- Cleaning:Β Β
- Performs cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning,Β and polishing.
- Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, andΒ washroom towels consistently.
- Keeps office rooms, and toilets clean and hygienic.
- Maintains and cleans all cleaning equipment utilized.
- Empties and cleans wastepaper baskets; and arranges the transportation of waste material toΒ designated collection points
- Always ensures the cleanliness of the office and compound and reports any instances of damageΒ and mismanagement to the line supervisor
2- Administration:Β Β
- Assisted with scanning and filing of documents.
- Assist in the preparation of meetings with partners
- Submits requests for all utilities needed early to the line supervisor.
- Ensures that the office is constantly running with enough toiletries, washroom, general office,Β and kitchen accessories.
- Report all deficiencies and faults in the area of operation to the line supervisor in due time.
- Assists with printing photocopying and preparation of materials needed for training, meetings,Β seminars/ workshop.
- Any other general administrative duties as will be assigned from time to timeΒ 3-Logistics :
- Assists in handling logistics as directed by the line supervisor or senior staff.
- Receives and sorts office letters/deliveries/couriers.
- Distributes office letters to partner institutions.
- Receives office letters, opening, sorting, and distributing to the appropriate staff.Β Skills requiredΒ
| Skills andΒ Β resourcesΒ Β needed toΒ Β perform theΒ Β functionΒ | EDUCATION:Β Completion of secondary education KNOW-HOW:Β β¨Β At least one year working experience in similar position β¨Β Ability to work with computer Ability to work with computers β¨Β Knowledge of the written and spoken English language sufficient toΒ understand simple instructions. β¨Β Ability to work with minimal supervision KNOWING HOW TO BE :Β Β β¨Β Essential communications skills β¨Β Good interpersonal skills β¨Β Ability to work in partnership and network |
RemunerationΒ
According to the Solthis salary scale, depending on previous experience in a similar position
How to apply ?Β
Application: CV, cover letter, and 3 professional references (of which one is the current/latestΒ managers)
To be sent toΒ [email protected]Β with the subjectΒ βOffice Assistantβ βFirst NameΒ LAST NAMEβ.Β
Application deadline: 15/01/2025Β
Procedures:Β Please note only the shortlisted candidates will be contacted. Interviews will be conductedΒ on a rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged.Β Any application submitted after this deadline will not be considered.
6.) Driver
| Title of the positionΒ | Driver β Free TB Project in Bo District |
| Main workplaceΒ | Bo District (With frequent travels within the health district and some visits toΒ Freetown) |
| Contract DurationΒ Availability | 1-year fixed-term contract (renewable) On or before 02/06/2025 |
| LinksΒ | Line manager: Administrative and Finance Assistant Functional Manager: National Logistician |
| FramingΒ | Hierarchical: |
| Direct supervision andΒ functional links withinΒ the mission | Hierarchical: Project Coordinator |
| General mission | Under the Free TB Project Coordinatorβs hierarchical supervision in Bo, the driver isΒ responsible for providing timely, efficient, and safe transportation to theΒ project team.Β Β H/She will contribute to the achievement of objectives within the deadlines definedΒ contractually with the donors. |
Driving and maintenance:Β
- Organizes the transport of the project team and supplies
- Maintains vehicle log, fuel purchase, and consumption documentation
- Prepares daily, weekly, and monthly vehicle usage reports, including trip use, mileage, and fuelΒ consumption; and maintenance.
- Maintains valid driverβs license.
- In consultation with the Admin Officer, comply with vehicle allocation for staff
- Keeps the vehicle documentation up to date.
- Updates the whiteboard once the movement plan is approved
Control of vehicles:Β
- Ensures that all vehicle journeys are authorized in advance by the Line manager
- Ensures that all vehicle journeys are recorded in the logbook at the start and completion of the journeyΒ β’Β Ensures that keys and vehicle documents are kept in a secure place when the vehicle is not in useΒ β’Β Ensures that all passengers wear seat belts before driving the vehicle
- Ensures that the Line Manager is immediately informed of any accidents/incidents and that theΒ accident is reported to the appropriate authorities as soon as possible
- Ensure that the vehicle license and insurance are up to date
- Reports on all near misses.
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Vehicle checks:Β
- Conduct daily vehicle checks every morning before moving the vehicle, fill the checklist, and file accordingly
- Checks on taking over a vehicle and ensures that the items listed on the vehicle checklist and in theΒ vehicle tools and materials inventory are present and in functioning order
- Checks the level of vehicle oil, water, tires pressure, battery, and brakes to ensure all are up to theΒ standards required before moving the vehicle
- Checks for vehicle defects and damages and ensures that he/she reports them to his/her line managerΒ promptly
- Reports and supervises all maintenance and repair needs of assigned vehicles at the garage.
Cleanliness and visibility:Β
- Ensures that the vehicle is always kept clean on the outside and inside
- Ensure SOLTHIS and donor visibility protocols are always adhered to.
Others:Β
- Follows and abides by traffic rules, regulations, driver safety manual, and any other instructions givenΒ by the supervisor
- Maintains all vehicle safety equipment, as per vehicle safety kit, in liaison with the admin β includingΒ first aid kit, reflective vest, fire extinguisher, etc.
- Works after duty hours as and when required and within short notice from the line manager.Β β’Β Perform any other duty as requested by authorized persons.
REQUIRED SKILLS
| Education andΒ experience | Education:Β Β β’Β Completion of Junior Secondary school education with a BECE certificate. FormalΒ Β driver training with a valid driverβs license to operate assigned vehicles, followingΒ Β Sierra LeoneΒ Road Authority rules and regulations. ExperienceΒ β’Β Three (3) or more years of work experience as a driver preferably in an internationalΒ Β Non-Governmental Organization, UN agency, or any humanitarian organization withΒ Β a demonstrated safe driving record β’Β Experience in driving both manual and automatic vehicles |
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| Skills andΒ Β resourcesΒ Β required toΒ Β perform theΒ Β function | KNOWLEDGE & SKILLS:Β β¨Β Good knowledge of driving rules and regulations, chauffeur protocol and courtesies,Β local roads/waterways and conditions, and security issues β¨Β Good understanding of transport services and ability to coordinate routes β¨Β Good knowledge of safety standards and safety equipment β¨Β Ability to read and interpret documents such as safety and security manuals,Β operating and maintenance instructions, and procedure manuals β¨Β Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs LANGUAGES REQUIRED:Β β¨Β Basic knowledge of English β¨Β Good report writing, communication, and interpersonal skills. |
RemunerationΒ Β
According to the Solthis salary scale, depending on previous experience in a similar position
How to apply?Β
Application: CV, cover letter, and 3 professional references (of which one is the current/latest managers) To be sent toΒ [email protected]Β with the subjectΒ βDriver βΒ First Name LAST NAMEβ.Β Β Application deadline:Β 15/01/2025
Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be conducted on aΒ rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged. AnyΒ application submitted after this deadline will not be considered.
