🇸🇱 Job Vacancies @ Solthis Sierra Leone – 5 Positions

Solthis is recruiting to fill the following positions:

1.) Project Midwives (x2)
2.) Administrative and Finance Assistant
3.) Office Assistant
4.) Driver

See job details and how to apply below.

1.) Project Midwives (x2)

About Us: 

Solthis (Therapeutic Solidarity and Initiatives in Health) is an international health NGO that contributes to the strengthening of health systems to improve access to quality care in  countries with limited resources and/or with vulnerable populations. Solthis is registered and  has been operating in Sierra Leone since 2011 where our teams have been providing  comprehensive technical support at both health facility, national, and community levels to  improve the quality of HIV and TB care, and SRHR services.

Solthis applies a policy of non-discrimination in recruitment based solely on the skills,  experience, and interpersonal skills of its candidates, and under no circumstances bases its  selection criteria on notions such as gender, age, nationality, ethnic origin, sexual orientation,  religious affiliation, or state of health. We therefore encourage you all to apply.

To complete our operational team based in Sierra Leone, we are looking for

2 (Two) passionate registered Nurses/Midwives 

Contract duration: Fixed-term contract (one-year renewable)

Type of contract: Full-time

Status: Opened to Sierra Leoneans only

Base of assignment: Freetown, Sierra Leone

Availability: January 6, 2025

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BACKGROUND 

In West Africa, and specifically in Sierra Leone, adolescents’ and young people’s (AY) access to  sexual and reproductive health (SRH) services and interventions adapted to their needs remains  very limited, and a range of barriers hinder the exercise of their SRHR: the weight of socio cultural determinants, gender inequalities and social norms often unfavourable to early  sexuality or sexuality outside marriage, as well as AYs’ low decision-making power, weak health  services, lack of access to information and financial barriers. Solthis has received funds from  the French Development Agency (AFD) to implement SHAPE (Sexual and reproductive Health  Access and Promotion of Empowerment) project in partnership with Community Action for the  Welfare of Children (CAWeC SL), Solthis will be responsible for the overall coordination of  activities and will operate capacity-building for health professionals and improve the quality of  care offered in public health centers while the local partner will roll out all community  interventions.

SPECIFIC TASKS 

Under the supervision of the Project Coordinator, the midwives are responsible to the midwives  will oversee providing technical advice to project beneficiaries and partners.

RESPONSIBILITIES INCLUDE:

Support to partner health facilities  

• He/she supports the staff of partner health facilities in organizing and offering quality  health services adapted to the needs of adolescents and young people, in line with the  latest scientific evidence on SRH, in collaboration with the project coordinator and the  technical referent at head office.
• He/she contributes to organizing and leading the participatory diagnosis of practices  on the project’s themes in the project’s partner healthcare structures, in collaboration  with the project coordinator;

Training and tutoring  

• He/she participates in identifying training needs and in the theoretical and practical  training of healthcare staff on the project’s themes, in collaboration with the project  coordinator and in collaboration Solthis SRHR Advisor ;
• He/she ensures post-training follow-up of trained healthcare staff in the form of  tutoring.
• He/she works in collaboration with institutional partners (school inspectorate, middle  and high schools) on iron/folic acid supplementation for young girls
• He/she participates in surveys/research carried out as part of the

Data monitoring and capitalization  

• He/she supports (especially at the start of data collection) the project’s monitoring and  evaluation team in collecting and reporting service data (consultation data, service related indicators, etc.).
• He/she contributes to the capitalization of project results in collaboration with the  project’s medical team and the technical referent at headquarters (sharing of best  practices, recommendations for the drafting of practice sheets, documentation of  examples, etc.).

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Representation and management of various partnerships 

• Upon request, participates in the various SRHR thematics national Technical Working  Groups and other national steering committees

Advocacy /Capitalisation/Communication on projects  

• Facilitates communication between operational and MEAL Coordinator
• Participates in national consultation frameworks on the various SRHR thematics
• Defines operational communication actions for projects, i.e. visibility, dissemination of  results, closure, etc.
• Documents and disseminates lessons learned from projects
• Ensures that all project-related documents are archived on SharePoint.
• Participates in international conferences related to project themes (pending availability  of funds)

This Job Description only serves as a guide for the position available. SOLTHIS reserves  the right to change this document 

PROFILE REQUIRED 

Education : 

• Advanced university degree in midwifery; health management; management; health  sciences or related discipline.
• A Bachelor’s degree in midwifery or in a related discipline will also be considered.
• Registered Nurse/Midwife (essential/ mandatory)

Experience : 

• At least 3 years of relevant organizational and management experience in SRH, midwifery and/or maternal and newborn health programs.
• Post registration experience
• Gynaecology experience
• Family planning/Sexual and reproductive Health

Qualities and skills 

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HOW TO APPLY? 

Starting date: 3rd February 2025

Project duration: 1 Year (Renewable)

Salary & benefits: According to professional experience

Submission of applications: Please send your application in English (CV in PDF, cover letter  in PDF, references, dates of availability) to the Country Director:

[email protected], quoting reference “Midwives SHAPE Project”, by  15th/01/2025.  

The position is open to nationals only. Female candidates are strongly encouraged to apply Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your  understanding.

2.) Administrative and Finance Assistant

Assignment

Tasks and responsibilities

1. Accountancy / Cash-Flow Management 

Cashbox management using the encoding spreadsheet (in & out, follow-up sheet, regular  inventories to be signed by PC.

Weekly cash count of petty cash with PC

Follow-up of advances made for payments and any purchases.

Check all invoices/receipts (quality and the exhaustive information), prepare & encode the Disbursement Request to be submitted to PC and AFO, and ensure payments at the district  level

Perform the encoding of petty cash box accounting documents, computerizing on Excel,  Scanning, classifying, and archiving all vouchers/invoices/receipts.

Present to the PC and AFO requests of cash according to monthly forecasted expenditures.

2. Administration :

Ensure the “admin-log report” presents an updated and accurate view of Solthis  administrative commitments.

Collaborate with the Project Coordinator, National Logistics, and the Administrative and  Financial Officer on the organization of training: distribution of DSA and transportation  expenses, attendance lists …

Work in close collaboration with the National Logistics to ensure compliance with Solthis  procedures in terms of procurement.

Assist the AFO in drafting contracts and ensure contractual commitments follow-up  (Insurance, Dwelling, Internet, Maintenance etc…) and inform AFO/PC of relevant deadlines Assist the Project Coordinator in filing contractual documents for the office.

3. Communication and reporting

Participate in collaboration with the AFO of the elaboration of monthly reports  (documents/spreadsheets)

Provide information to AFO for the preparation of the monthly report (Cash-flow report) Participate in the elaboration and implementation of Solthis administrative tools and  procedures.

Qualifications (KNOW HOW)

Education/Training 

• Bachelor’s degree in administration and finance

Experience 

• Minimum 2 years of similar professional experience in a similar position with an INGO or UN  agencies

Technical skills  

• Excellent communication, presentation, and interpersonal skills in English  • MS Office proficiency and working knowledge of SAGA software and Administrative and  accounting-related

Competencies 

• Integrity,
• Negotiation skills,
• Planning and organizing,
• Building relationships across units

HOW TO APPLY?

Application: CV, cover letter, and 3 professional references (of which one is the  current/latest managers)

To be sent to [email protected] with the subject “Admin/Accountant’ – First Name LAST NAME“.

Application deadline: 15/01/2025

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be  conducted on a rolling basis and vacancies will be closed when filled. Early applications are  therefore encouraged. Any application submitted after this deadline will not be considered.

3.) Office Assistant

SPECIFIC TASKS AND RESPONSIBILITIES 

1- Cleaning:  

• Performs cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
• Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, and washroom towels consistently.
• Keeps office rooms, and toilets clean and hygienic.
• Maintains and cleans all cleaning equipment utilized.
• Empties and cleans wastepaper baskets; and arranges the transportation of waste material to designated collection points
• Always ensures the cleanliness of the office and compound and reports any instances of damage and mismanagement to the line supervisor

2- Administration:  

• Assisted with scanning and filing of documents.
• Assist in the preparation of meetings with partners
• Submits requests for all utilities needed early to the line supervisor.

• Ensures that the office is constantly running with enough toiletries, washroom, general office, and kitchen accessories.
• Report all deficiencies and faults in the area of operation to the line supervisor in due time.
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
• Any other general administrative duties as will be assigned from time to time 3-Logistics :
• Assists in handling logistics as directed by the line supervisor or senior staff.
• Receives and sorts office letters/deliveries/couriers.
• Distributes office letters to partner institutions.
• Receives office letters, opening, sorting, and distributing to the appropriate staff. Skills required 

Remuneration 

According to the Solthis salary scale, depending on previous experience in a similar position

How to apply ? 

Application: CV, cover letter, and 3 professional references (of which one is the current/latest  managers)

To be sent to [email protected] with the subject “Office Assistant’ –First Name  LAST NAME“. 

Application deadline: 15/01/2025 

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be conducted  on a rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged.  Any application submitted after this deadline will not be considered.

4.) Driver

Driving and maintenance: 

• Organizes the transport of the project team and supplies
• Maintains vehicle log, fuel purchase, and consumption documentation
• Prepares daily, weekly, and monthly vehicle usage reports, including trip use, mileage, and fuel consumption; and maintenance.
• Maintains valid driver’s license.
• In consultation with the Admin Officer, comply with vehicle allocation for staff
• Keeps the vehicle documentation up to date.
• Updates the whiteboard once the movement plan is approved

Control of vehicles: 

• Ensures that all vehicle journeys are authorized in advance by the Line manager
• Ensures that all vehicle journeys are recorded in the logbook at the start and completion of the journey • Ensures that keys and vehicle documents are kept in a secure place when the vehicle is not in use • Ensures that all passengers wear seat belts before driving the vehicle
• Ensures that the Line Manager is immediately informed of any accidents/incidents and that the accident is reported to the appropriate authorities as soon as possible
• Ensure that the vehicle license and insurance are up to date
• Reports on all near misses.

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Vehicle checks: 

• Conduct daily vehicle checks every morning before moving the vehicle, fill the checklist, and file accordingly
• Checks on taking over a vehicle and ensures that the items listed on the vehicle checklist and in the vehicle tools and materials inventory are present and in functioning order
• Checks the level of vehicle oil, water, tires pressure, battery, and brakes to ensure all are up to the standards required before moving the vehicle
• Checks for vehicle defects and damages and ensures that he/she reports them to his/her line manager promptly
• Reports and supervises all maintenance and repair needs of assigned vehicles at the garage.

Cleanliness and visibility: 

• Ensures that the vehicle is always kept clean on the outside and inside
• Ensure SOLTHIS and donor visibility protocols are always adhered to.

Others: 

• Follows and abides by traffic rules, regulations, driver safety manual, and any other instructions given by the supervisor
• Maintains all vehicle safety equipment, as per vehicle safety kit, in liaison with the admin – including first aid kit, reflective vest, fire extinguisher, etc.
• Works after duty hours as and when required and within short notice from the line manager. • Perform any other duty as requested by authorized persons.

REQUIRED SKILLS

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Remuneration  

According to the Solthis salary scale, depending on previous experience in a similar position

How to apply? 

Application: CV, cover letter, and 3 professional references (of which one is the current/latest managers) To be sent to [email protected] with the subject “Driver – First Name LAST NAME“.  Application deadline: 15/01/2025

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be conducted on a  rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged. Any  application submitted after this deadline will not be considered.