Job Vacancies @ Solthis Sierra Leone – 2 Positions

Solthis is recruiting to fill the following positions:

1.) Project and Field Base Coordinator
2.) Junior Medical referent

See job details and how to apply below.

1.) Project and Field Base Coordinator

Solthis is a global health NGO created 20 years ago that works for prevention and access to quality care for all by strengthening health systems and services in a sustainable manner. We work on women’s, maternal and child health issues, and on major pandemics such as HIV/AIDS and tuberculosis. Solthis is a development NGO, present in West Africa with 5 country offices, which in partnership with local actors and deploy projects including operational research, capacity building and advocacy.

To carry out our project in Sierra Leone, we are looking for a:

Project and Field Base Coordinator

Place of assignment: Bo

Type of contract: Full time

Duration of contract: 1-year renewable

Availability: By   May 2025

BACKGROUND

Free TB is a three-year Expertise France-funded project to be implemented in the Bo district by Solthis in partnership with National Leprosy and Tuberculosis Control Programme (NLTCP); Lincoln International Institute for Rural Health (LIIRH), and the Civil Society Movement Against Tuberculosis Sierra Leone (CISMAT-SL). The project goal is to contribute to the reduction in childhood mortality from tuberculosis by delivering an available, feasible, cost-effective, and decentralized childhood tuberculosis diagnostic approach to enhance case-finding and access to treatment. More specifically, the project aims to improve TB diagnosis, access to treatment and prevention in children under 5 years old in Bo district through the implementation of an operational decentralized strategy. Through a comprehensive geographical approach aiming at covering the entire Bo district, the project will target all public health facilities of the district at the different levels of Sierra Leone’s health care system pyramid: at the primary care level, the chiefdoms are served by Community health Centre, then sections are served by Community health post (CHP) and at the lowest is the village level served by Maternal & Child health post (MCHP). The project will have strong operational research dimension.

JOB OBJECTIVES

Under the supervision of the Program Coordinator based in Freetown, the Project coordinator will manage a team of 5, including 1 expatriate staff. The project coordinator will also manage the Bo office . In this context, he/she will directly supervise 2 staff, i.e., a Senior Medical Officer and an Admin/Finance Assistant.

SPECIFIC TASKS

Project coordination

• Oversee project budget management, including monthly follow-ups to identify under-consumption and potential overruns. Ensure all expenses comply with admin and finance procedures (PAF), policies, and budgetary constraints, coordinating with finance teams to process purchase orders, invoices, and payments.
• Collaborate with the Administrative and Finance Manager (AFM) and the Program Coordinator to coordinate the operational and financial planning of the project.
• Lead the implementation and monitoring of the Free TB project, ensuring effective delivery while adhering to internal policies and contractual requirements.
• Establish and maintain efficient coordination systems and tools to improve communication, track progress, and facilitate reporting. This includes developing coordination mechanisms and ensuring all team members and partners are actively engaged.
• Facilitate collaboration among the Free TB project team and external partners, promoting effective communication, conflict resolution, and teamwork. This involves organizing regular coordination meetings and fostering a culture of shared responsibility and mutual support.

Partnership and stakeholder relations

• Develop and maintain strong relationships with key stakeholders, including the TB national program, CSO partners, academic institutions, donors, and community representatives.
• Engage in regular communication, organize stakeholder meetings, and represent the TB project at relevant forums and events, as required.

• Collaborate with the Country Director and National Logistician in developing and updating the security plan, ensuring adherence to security procedures and monitoring the evolving context of the Free TB project intervention.

Project communication and reporting

• Ensure the quality and accuracy of reports submitted to the donor(s).
• Facilitate smooth communication among consortium members to enhance collaboration and alignment.

HR management

• Oversee the coaching, and mentoring of project staff, ensuring timely performance appraisals.
• Support the advertisement of vacancies, interview coordination, and onboarding of new employees in collaboration with the AFM and Program Coordinator.
• Ensure timely submission of leave applications, maintain an updated leave record, and submit a monthly leave report to the AFM and Program Coordinator.

Field base management

• Lead Bo field office coordination meetings, ensuring that all field staff plan and implement activities jointly, with timely follow-up on action points.
• Supervise resource management at the field level.
• Collaborate with the Country Director and National Logistician in developing and updating the security plan, ensuring adherence to security procedures and monitoring the evolving context of the Free TB project intervention.

PROFILE REQUIRED

Education: 

• Bachelor’s or postgraduate degree in a relevant field (e.g. public health, social sciences, community development, etc.)
• A Doctorate in Medicine is a plus

Experience

• Minimum 3 years’ progressive experience in coordination and project management within the Sierra Leone health sector.
• Experience collaborating with government bodies, Civil Society Organizations (Mandatory), international organizations, NGOs, and donors.
• Proven experience in primary health care interventions, particularly working in districts and with DHMTs.
• Excellent computer literacy and knowledge management skills, including proficiency in MS Office and Google Suite.
• Strong understanding of the National TB Control Program is a plus

Qualities and skills

• You are familiar with project management, operational management (including research and M&E) and budgeting, as well as managing institutional funding.
• You can lead a multidisciplinary team and create a team dynamic.
• You are autonomous.
• You are committed to passing on high-quality knowledge.
• Your analytical, drafting and summarizing skills are such that you are comfortable producing reports and drafting projects.
• You are good at anticipating, planning and you are well organized in your work.
• Your flexibility and adaptability will enable you to manage stress.
• You are recognized for your ability to work in partnerships and networks.
• You stand out for your ability to represent, dialogue and advocate with health authorities.
• You are fluent in English. Knowledge of French will be an asset.

PAY:

Salary: Depending on experience in a similar position, according to the SOLTHIS salary scale

HOW TO APPLY?

Application:  CV, cover letter, and 3 references of which one is the current/latest managers

To be sent to: recruitment.sierra-leone@solthis.org with the subject “SL Project Coordinator Free TB – Surname Name“.

Application deadline: 28 March 2025. Applications received after this deadline will not be considered.

Procedure: Only successful candidates will be contacted for technical validation written test, HR and managerial interviews.

SOLTHIS will review applications on an ongoing basis and may close the recruitment process early if a candidate is selected for the position. Apply early to avoid missing out! 

The position is open to nationals only. Female candidates are strongly encouraged to apply.

This Job Description only serves as a guide for the position available. SOLTHIS reserves the right to change this document

2.) Junior Medical referent

SOLTHIS is a global health NGO created 20 years ago that works for prevention and access to quality care for all by strengthening health systems and services in a sustainable manner. We work on women’s, maternal and child health issues, and on major pandemics such as HIV/AIDS and tuberculosis. SOLTHIS is a development NGO, present in West Africa with 5 country offices, which in partnership with local actors and deploy projects including operational research, capacity building and advocacy.

To carry out our project in Sierra Leone, we are looking for a:

        Junior Medical referent 

Place of assignment: Bo

Type of contract: Full time

Duration of contract: 1-year renewable

Availability: By 15 May 2025

BACKGROUND :

Free TB is a three-year Expertise France-funded project to be implemented in the Bo district by SOLTHIS in partnership with National Leprosy and Tuberculosis Control Programme (NLTCP); Lincoln International Institute for Rural Health (LIIRH), and the Civil Society Movement Against Tuberculosis Sierra Leone (CISMAT-SL). The project goal is to contribute to the reduction in childhood mortality from tuberculosis by delivering an available, feasible, cost-effective, and decentralized childhood tuberculosis diagnostic approach to enhance case-finding and access to treatment. More specifically, the project aims to improve TB diagnosis, access to treatment and prevention in children under 5 years old in Bo district through the implementation of an operational decentralized strategy. Through a comprehensive geographical approach aiming at covering the entire Bo district, the project will target all public health facilities of the district at the different levels of Sierra Leone’s health care system pyramid: at the primary care level, the chiefdoms are served by Community health Centre, then sections are served by Community health post (CHP) and at the lowest is the village level served by Maternal & Child health post (MCHP). The project will have strong operational research dimension.

JOB OBJECTIVES :

Under the direct supervision of the Senior Medical Referent, he/she will provide technical will participate in training management and for community and healthcare staff.

SPECIFIC TASKS

Project implementation

• Assists the Senior Medical Referent in training healthcare staff, community health workers, and other stakeholders involved in TB diagnosis and management.
• Supports the implementation of the decentralized TB diagnostic approach at health facilities, ensuring adherence to project protocols and Good Clinical Practices (GCP).
• Monitors patient and sample workflows at project sites and recommend improvements for efficiency.
• Collaborates with field teams to organize and oversee the recruitment of participants for the project studies.
• Provides technical support to healthcare workers in community and clinical settings.

Operational research

• Participates in data collection, ensuring accuracy and compliance with ethical guidelines.
• Collaborates with the Senior Medical Referent to identify gaps in service delivery and contributes to solutions that align with operational research objectives.
• Assists in preparing and managing documents, procedures, and forms required for research activities.

Monitoring and reporting

• Collects, organizes, and reports medical data to the Senior Medical Referent for project monitoring and evaluation purposes.
• Contributes to the preparation of reports for internal use and external stakeholders, including project donors and ethics committees.
• Participates in regular team meetings to discuss progress, challenges, and updates.

Community engagement

• Fosters strong partnerships with local health authorities, healthcare providers, and community leaders.
• Supports community sensitization efforts to improve awareness of childhood TB diagnosis and treatment.

PROFILE REQUIRED

Education

• Bachelor’s degree in nursing sciences or any medical related diploma

Experience

• At least 2 years of experience in communicable diseases, preferably TB control.
• Previous experience in capacity-building or training healthcare workers is advantageous.

Skills and attributes

• Strong understanding of TB diagnosis and management in resource-limited settings.
• Familiarity with operational research principles and Good Clinical Practices (GCP).
• Effective communication and interpersonal skills to work with multidisciplinary teams.
• Proficiency in English (spoken and written).
• Ability to work under supervision while demonstrating initiative and problem-solving skills.

Others

• Flexibility to travel within the Bo district for site visits and community engagements.
• Commitment to maintaining ethical standards and confidentiality in all aspects of the project

PAY:

Salary: Depending on experience in a similar position, according to the SOLTHIS salary scale

HOW TO APPLY?

Application:  CV, cover letter, and 3 references of which one is the current/latest managers

To be sent to: recruitment.sierra-leone@solthis.org with the subject “SL Junior Medical Referent Free TB – Surname Name“.

Application deadline: 28 March 2025. Applications received after this deadline will not be considered.

Procedure: Only successful candidates will be contacted for technical validation written test, HR and managerial interviews.

SOLTHIS will review applications on an ongoing basis and may close the recruitment process early if a candidate is selected for the position. Apply early to avoid missing out! 

The position is open to nationals only. Female candidates are strongly encouraged to apply.

This Job Description only serves as a guide for the position available. SOLTHIS reserves the right to change this document.