🇸🇱 Job Vacancy @ Médecins Sans Frontières (MSF) – Pharmacy Supervisor

Job Description

(Internal/ External)

PHARMACY SUPERVISOR

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality.  These principles must apply to all MSF staff.

Job Details

Title of position: PHARMACY SUPERVISOR

Status of position: Full Time

Number of positions:  1

Location: Hangha (Kenema District) – MSF Hospital

Salary: Based on the organization scale

Main responsibilities of the position

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in ac-cordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.
• Receive and validate end-user orders based on consumption, forecasts, and stock availability; communicate with EUU supervisors to clarify non-standard items & overused if its shortage items, suggest alternatives for ruptures or shortages items, confirm quantities with PPM, and print picking sheets before 9:00 AM on order preparation days.
• Encode all daily stock movements in Isystock (including all movements to end users, inventories, expiries & supplies etc.) to ensure the system reflects accurate and up-to-date stock status.
• To prevent stock-outs, ensure consistent availability of medical items, and avoid unnecessary orders to CMW, must report weekly to the Pharmacy Manager on stock shortfalls before reaching zero, upcoming expiries, and any unusual consumption patterns.
• Responsible for all narcotic cupboard and movements of controlled drugs.
• To extract the expiry calendar for pharmacy and end users
• To plan the complete/partial inventory with warehouse supervisor
• To follow up the GSDP assessment with Pharma manager, warehouse supervisor.
• To prepare the supply schedule monthly communicating with EUU’s supervisors & the warehouse supervisor.
• To support the project pharmacy manager in all pharmacy related issues in case of need.
• To attend the morning medical meetings daily basis alternately with pharma warehouse supervisor.

Requirements

Application Details

Applicants should submit: Application letter, CV, certificates/diplomas, labour card, work certificates from previous employment & minimum one letter of reference. no original documents to be submitted

Applications can be submitted to: MSF Kenema Hospital (Hangha), MSF Kenema Base (Tissor), MSF Belgium office or sent to MSFOCB-kenema-recruitment@brussels.msf.org

Application deadline: September 09, 2025 – no late applications will be accepted

Only short-listed candidates will be contacted for further recruitment process.

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

Please indicate PHARMACY SUPERVISOR – KENEMA on the envelope or in the subject line of your email. 

MSF does not charge fees for receiving any applications or participating in any recruitment process