🇸🇱 Job Vacancies @ Population Services International (PSI) – 2 Positions

Population Services International (PSI) is recruiting to fill the following positions:

1.) Office Receptionist
2.) Senior Accountant

See job details and how to apply below.

1.) Office Receptionist

JOB TITLE: Office Receptionist

REPORTS TO: Human Resources & Administration Manager

Who We Are:

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

Join us!

We are looking for a Senior Accountant to support the Director of Administration and Finance in technical and management leadership, guidance and oversight of the organization’s finances, grants, and contract’s portfolio Management. He/ She will be the custodian of financial and accounting to ensure PSI Sierra Leone is compliant with donors, PSI global finance and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Senior Accountant will be a key member within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to support while nurturing talent. The Senior Accountant will be working closely with the Director of Administration, Programme staff and Country Representative for PSI Sierra Leone active Projects.

Duties and Responsibilities:

• Manage the receipt and internal circulation of mails and information, formally recording when it was received, as well as recording and keeping copies of mail/information that is dispatched by program staff.
• Accurate typing of documentation and correspondence.
• Work with Office Administration Manager to maintain the stationery requirements in the office.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Ensure all the teams get and maintain their identity cards.
• Support the finance team with the collection of financial information/data including checking, verifying and documenting bills, and making sure all forms are correctly completed and approved.
• Assist in the preparation of regularly scheduled report.
• Assist in ad-hoc duties, project and activities as and when required.
• Perform other clerical receptionist duties such as filing, photocopying and scanning of documents.
• Assist the Office Administration with the circulation of information and correspondence.
• Received and assist short term and long-term visitor in professional manner, taking clear detailed massages, displaying and distributing program information and making arrangements as and when required.
• Efficiently deal with all incoming and outgoing calls, taking and giving clear detailed messages (including making of appointments) where necessary.
• Assist with accommodation and travel arrangements of the team and visitors, both locally and internationally.
• Keeps a safe and clean reception area by complying with procedures, rules and regulations.
•  Contributes to team effort by accomplishing results as needed.
• Perform and report on any other work-related duties as assigned by your immediate supervisor, CR, DAF or His/her designate.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration: You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment: You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

Qualification & Other Required Basics: 

• Bachelor’s degree in business administration
• At least five (5) years post qualifications experience in general management, administration and at least three (3) years of experience working with international non-governmental humanitarian organizations
• At least three (3) years of experience living or working in a developing country and working experience in challenging environments in Sierra Leone will be an added advantage preferred.
• High level of written and verbal communication skills. Written and verbal fluency in English required
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health authorities (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required
• The successful candidate will be required to pass a background check.

What will get us excited (personal and management characteristics)?

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and can work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in national health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work.
• Proven ability to develop routines to manage large workloads and organize work efficiently.
• Ability and desire to coach and transfer learning capacity to partners and program staff.

Is that really you? And are you interested?

Please submit your application letter and CV as one document (including three referees) and copies of your certificates to this address: [email protected]

**The deadline for the submission of all applications is effective on the 29th of July to 4th of August 2024 at 5:30PM.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

2.) Senior Accountant

JOB TITLE: Senior Accountant

REPORTS TO: Director of Administration and Finance (DAF)

Who We Are:

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

Join us!

We are looking for a Senior Accountant to support the Director of Administration and Finance in technical and management leadership, guidance and oversight of the organization’s finances, grants, and contract’s portfolio Management. He/ She will be the custodian of financial and accounting to ensure PSI Sierra Leone is compliant with donors, PSI global finance and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Senior Accountant will be a key member within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to support while nurturing talent. The Senior Accountant will be working closely with the Director of Administration, Programme staff and Country Representative for PSI Sierra Leone active Projects.

Duties and Responsibilities:

• Ensuring accurate and timely recording of financial transactions in QBE ERP System through daily verification of all financial transactions.
• Daily oversite on financial operations by ensuring compliance with the standard operating procedures and systems of Internal controls to ensure efficiency of the Finance function.
• Every fortnight, assist in forecasting cash needs and ensuring availability of operating funds for PSI Sierra Leone
• Reviewing all internal financial transactions according to PSI Sierra Leone signing and approvals authority matrix before payment processing in Finance.
• Verifying and Reviewing payment Transactions in QBE ERP system and the online banking platform ensuring that that transactions are both reasonable and allocable to project codes, accounting category codes and accounting units and properly approved and authorized bank accounts.
• Ensuring that the trail of the entire procure to pay process is in order and properly documented in accordance with SOPs before bills are captured and payment is affected.
• Updating and managing currency exchange rates in QBE to ensure that exchange differences are properly accounted for.
• Ensuring that the GST paid registers are updated and that claims for refunds are timely submitted to the National Revenue Authority.
• Ensuring internal vendor records are adequately updated on a monthly basis in QBE and reconciled to the vendor statements on quarterly basis.
• Reviewing all lists of active items, account codes, customers, vendors, currencies, accounting units and project codes to ensure their integrity in QBE
• Following up on the goods and services received but not invoiced account to ensure that donor reports present fairly the performance of the organization on a monthly basis.
• Manage performance of Financial Accounting Staff who reporting directly to her/him.
• Analyzing and verifying Monthly Financial Reports for submission to PSI Head Office before a second review is done by the DAF
• Analyzing and monitoring of department budgets
• Reconciling all GL Accounts in QBE and ensuring AP, AR and inventory schedules
• Ensure Banks are monitored and reconciled daily.
• Monitoring, managing and regularly analyzing finance procedures to ensure adherence to policies and avoid internal control breakdowns.
• Review mobile money payments and ensure that reconciliations are done monthly
• Ensure compliance with PSI and Donor financial regulations and requirements on daily basis.
• Drafting of Management Action Plans (MAPs) in response to Audit report findings and ensuring implementation thereof
• Assist in preparation of annual financial statements for PSI Sierra Leonne
• Assist with coordination of internal and external audits
• Assist in supporting users and overseeing the performance of QBE ERP system
• Assist in mentorship and capacity building for Accounting and Finance Staff

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration: You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment: You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

Qualification & Other Required Basics: 

• Bachelor’s degree or Advanced degree in Finance, Accounting or related field
• The Following will be an added Advantage for the role: ACCA, CIMA, CPA, CMA etc.
• At least eight (8) years post qualifications experience in general management, financial management and at least five (5) years of experience with donor-funded projects at a middle management level required
• Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred
• At least five (5) years of experience living or working in a developing country and working experience in challenging environments in Sierra Leone will be an added advantage preferred.
• High level of written and verbal communication skills. Written and verbal fluency in English required
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health authorities (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required
• The successful candidate will be required to pass a background check.

What will get us excited (personal and management characteristics)?

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and can work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in national health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work.
• Proven ability to develop routines to manage large workloads and organize work efficiently.
• Ability and desire to coach and transfer learning capacity to partners and program staff.

Is that really you? And are you interested?

Please submit your application letter and CV as one document (including three referees) and copies of your certificates to this address: [email protected]

**The deadline for the submission of all applications is effective on the 29th of July to 4th of August 2024 at 5:30PM.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.